Academic Services Administrator at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-1407-000 / School of Info Systems & Mgmt

College Division: Acad Affairs-Coll of Business

Salary Plan: Administrative

Job Code/Title: 1108 / Academic Svcs. Administrator

Hiring Salary/Salary Range: $53,000 - $56,000

Position Number: 00030047

ORGANIZATIONAL SUMMARY:

The College of Business consists of 5 academic units. The Department of Management & Organization is one of the departments. The department has approximately 18 faculty, one department chair, one office manager, and one half-time OPS (student or non-student).

POSITION SUMMARY:

The Academic Services Administrator is responsible for the administrative oversight for Department of Information Systems and Decision Sciences. This position performs administrative functions directly related the departmental academic programs, grants, human resources and overall operations of the department.

RESPONSIBILITIES:

Active engagement in the strategic planning activities of the department and the implementation of those plans. Assist with all departmental events, such as guest speakers, Big Data Day, Advisory Board Meetings, Bootcamps. Involvement to include but not limited to bookings, travel agendas, reservations, setup, breakdown.

Responsible for faculty recruitment efforts, including but not limited to, scheduling candidate visits, setting search committee meetings, follow USF recruitment policy and guidelines. Attend meetings, prepare minutes, monitor technology, prepares documents for committees as requested. Assist with gathering candidates documents for hiring process. Submit and maintain transcript programs and Assurance of Learning assessments.

Backup to Office Manager for student employment hire requests.

Assist with scheduling of classes.

Track student data and prepare reports to detect problems and opportunities. Manage special projects and analysis including institutional effectiveness plans, development of unit metrics, and specialized research related to the function of the department.

Collaborate with College Marketing team on print and online presence of all department programs and activities. Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

Master's degree in education or a field of study related to the academic program, or a Bachelor's degree from an accredited institution in those same fields with a minimum of two years of experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Prior experience with university systems and procedures.
Expertise in Business software such as Excel, Access, PowerPoint, Word.
Expertise in design software such as InDesign and Illustrator.
Creativity and ability to manage and deal with an energetic, fast moving and innovative team.

SPECIAL SKILLS/TRAINING:

Expertise in Business software such as Excel, Access, PowerPoint, Word.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38313

Posting Date: 11-27-2024

Posting End Date: 12-04-2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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