Working Schedule : 9am - 5pm Monday through Friday
Job Type: This position is full-time, onsite office setting
We are an accounting and bookkeeping firm in the West Palm Beach Area seeking a receptionist/administrative assistant who is a self-motivated individual who has the ability to handle daily operations, work independently with a strong emphasis on organization and an unwavering attention to detail. The ideal candidate must possess a friendly and happy disposition; have good customer service skills with a professional attitude and appearance. Time management skills with the ability to prioritize tasks are also very important. We greatly appreciate and are strictly looking for someone who is willing to seek longevity within our company. If you have any interest in the accounting field, there is plenty of room and opportunity for advancement. We strongly encourage growth from within.
Prior experience with client relations and strong administrative skills along with exceptional retention and attention to detail are key to being just the right candidate.
Responsibilities:
Answer, screen and forward incoming phone calls
Greet and welcome guests and direct to the appropriate person
Receive, pickup, sort, log and distribute daily mail/deliveries
Keep inventory of stock and restocking of supplies & toiletries
Maintain business calendars to include scheduling appointments & calls, internally & externally.
Prepare and maintain conference room for meetings
Perform other clerical duties such as filing, photocopying, scanning and faxing
Light bookkeeping responsibilities, prepare invoices, data entry
Receive payments, prepare deposits and make bank runs
Other administrative and operational duties as assigned
Essential Qualifications:
3+ years of related experience in an administrative role
Strong telephone skills
Proficiency in Google and Microsoft Office Suite
Solid written and verbal communication skills
Hands-on experience with office equipment
Ability to be discreet and maintain confidential information
Requirements:
Must live within 20 miles of our office
Drug and smoke free workplace
Must have reliable transportation
Please submit a cover sheet and resume for consideration.
Applicants with the following experience a plus: Social Media - Facebook, LinkedIn , Email & Internet Marketing - Constant Contact
QuickBooks Online experience
PLEASE DO NOT APPLY IF YOU DO NOT MEET THE QUALIFICATIONS.