The Project Support Specialist is involved in all phases of capital project controls. Position involves seeking estimates and quotes, inputting new vendors in SAP, creating, and tracking purchase requisitions, expediting, and tracking equipment orders, tracking project costs, reconciling invoicing and closing out projects. The job will involve project cost forecasting and capital planning.
The Project Support Specialist interacts with capital project managers daily. They will seek inputs from reliability and maintenance engineers, maintenance craftsmen, Supply chain team and site leadership to maintaining the capital program.
PRIMARY DUTIES:
Procurement
Create purchase requisitions and orders in Ariba
Set up and track bid exceptions
Obtain estimates / quotes from vendors
Process change orders
Confirm PO's have been received with Vendors
Invoicing
Tracking, reconciling, troubleshooting, and expediting invoices
Invoice issues resolution with vendors
Verification and approval
Finance functions
Capital Database (CDB) updates
Funding transfer requests
Asset depreciation / forecasting / tracking
Notice of Equipment Movement (NOEM) form submission
Project closure activities
Cost reports
Utilize SAP to create new and update existing project cost summary reports (CJI3)
EDUCATION AND EXPERIENCE REQUIREMENTS
BA/BS with 2-4 years of experience or high school diploma or equivalent with a minimum of 8 years relevant experience.
Must have strong technical/analytical skills and possess a high degree of personal motivation.
Excellent interpersonal skills and ability to interact across divisional boundaries.
Strong technical experience specific to role
TECHNICAL SKILLS REQUIREMENTS
Must have strong technical/analytical skills and possess a high degree of personal motivation.
Experience using SAP, Ariba, Microsoft Office Suite
Demonstrated ability to interact with all levels of the Zoetis organization.