Part-Time Administrative Assistant-K at Vassar College in Poughkeepsie, New York

Job Description:

Vassar College

Part-Time Administrative Assistant-K

Department: Safety and Security

Duration of Position: Academic year / Part time

Work Schedule:

Employee Type: Staff

Posting Date: 11/26/2024

Union Representation: CWA

Posting Number: AS567P

Pay Rate: $18.15 per hour

Compensation:



About Vassar College


Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the
homelands of the Munsee Lenape.


Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.


Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities


Vassar’s Safety and Security Office provides 24 hour/day, 7 day/week security and protection services to the Vassar community. We are seeking candidates for an Administrative Assistant- K. This is a part-time, academic year position.

• Maintain department calendar, schedule appointments and meetings; file records, forms and other information; open, sort and distribute mail.


• Respond to emails, calls and correspondence and advise supervisors of issues on Campus; assist visitors and order office supplies and equipment.


• Process student parking registrations and parking summons, to include communicating charges to campus departments that handle billing.


• Provide assistance to the supervisor in charge of transportation by issuing keys to fleet vehicles, communications and searching department systems for basic information as needed.


• Assist with the budget operations of the office, including processing invoices and assist in tracking and monitoring the department budgets.


• Prepare various written communications for the director including but not limited to, trespass notices and letters; meeting minutes.


• Supervise Student Interns.


• Assist in communications with various departments regarding extra duty details and requests for staffing as needed.


• Maintain records of officer training including Clery compliance and submit paperwork for NYS Security Guard licensure.


• Assist with weekend campus events at various times of year (i.e. move in day, founder’s day, commencement).

Qualifications

• A minimum of two to four years of administrative assistant experience and/or training, preferably in a customer-oriented environment;


• Strong computer skills are required including proficiency with Microsoft Word, Microsoft Excel, e-mail and internet browsers; experience with time reporting and/or payroll systems is preferred.


• Willingness and ability to learn new computer applications required;


• Excellent written and verbal communication skills and telephone manner are essential.


• Ability to interact effectively with a diverse community of students, faculty, staff and visitors;


• Demonstrated professional, problem-solving demeanor; good judgment and discretion, including the ability to maintain confidentiality;


• Strong organizational skills with attention to detail; and the ability to effectively manage deadlines and multiple, competing priorities


• Must be able to work independently.

Special Instructions to Applicants


To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/4214.

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