Executive Assistant Needed for CEO of the Chamber of Commerce of the Palm Beaches ...
The Executive Assistant to the CEO plays a pivotal role in supporting the leadership and strategic direction of the Chamber of Commerce. This position requires a highly organized, detail-oriented professional to manage the CEO's schedule, handle communications, coordinate key initiatives, and ensure the smooth functioning of the office. The role also involves acting as a liaison for committees, managing the Chamber's Trustee Program and supporting special projects.
Key Responsibilities: - • Manage and maintain the CEO's calendar, appointments, and correspondence. • Oversee day-to-day office management to ensure operational efficiency. • Serve as a primary liaison for the Executive Committee, Board of Directors, and Governmental Affairs Committee. • Manage the Trustee Program, including communication, engagement, and event coordination. • Plan and organize 4-6 Trustee-related events annually, ensuring they are executed smoothly and successfully. • Proofread internal and external communications for clarity and professionalism. • Order and maintain office supplies to support daily operations. • Respond promptly and professionally to email inquiries. • Assist with the planning and execution of additional special events as needed. • Perform additional duties and special projects as assigned by the CEO.
Qualifications: • Bachelor's degree in business administration, communications, or related field preferred • 2+ years of experience as an executive assistant or in a similar role supporting senior executives • Bilingual English and Spanish preferred. • Exceptional organizational and time management skills. • Strong written and verbal communication abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. • High attention to detail with the ability to prioritize and manage multiple tasks efficiently. • Discretion and professionalism in managing confidential matters. • Proactive and resourceful in anticipating the CEO's needs. • Strong interpersonal skills with the ability to interact effectively with stakeholders at all levels.