ESSENTIAL DUTIES & RESPONSIBILITIES: • Performs a wide variety of administrative and office support duties; investigate and answers complaints and aid in resolving operational and administrative problems; monitor calls received and route them to appropriate departments for action • Receive and screen visitors and telephone calls requiring the use of judgment and the interpretation of policies, rules, and procedures; • Maintains accurate and up-to-date files and records for assigned areas; • Develops and monitors various logs, accounts, and files for current and accurate information; • Develops, organizes, and maintains filing systems; • Schedules appointments and maintains calendar of activities, meetings, and various events for assigned staff; • Coordinates activities with other departments and outside agencies; organizes meetings by
notifying participants, making room arrangements, and preparing required informational materials; • Makes travel arrangements as necessary; • Types, formats, edits, revises, proofreads, and prints reports, correspondence, transcriptions, memoranda, agreements, agendas, contracts, other specialized materials ranging from routine to complex; • Creates materials for presentations; composes correspondence, reports, and informational materials; proofreads documents for accuracy for compliance with policies and regulations; • Supervises the purchasing of supplies and equipment; • Facilitates requests and follow-up on building maintenance and custodial services; • Performs routine preventive maintenance on all office machines; • Maintains office supplies and inventories; • Processes mail including receiving, sorting, and distributing incoming and outgoing correspondence; • Assists Executive members as assigned.
EDUCATION AND OR EXPERIENCE: • Associates degree in Office Administration or business-related field; • Three (3) years secretarial or administrative experience.
ESSENTIAL SKILLS: • Minimum typing skill of 50 wpm; • Knowledge of Microsoft Office applications, with advanced expertise in Word, Excel & Microsoft Teams; • Expertise with DocuSign and Adobe Acrobat Pro; • Knowledge of office procedures, methods, and equipment; • Must have thorough knowledge of proper phone etiquette, basic business letter writing, and administrative procedures affecting purchasing & inventory management; • Must be a self-starter, with the ability to organize a daily workload by priorities: • Ability to exercise good judgment in maintaining information, records, and report; • Excellent proofreading skills; • Exceptional verbal and written communication skills; • Must possess exceptional organizational skills; • Proactive approach to problem solving and the ability to meet deadlines in a fast-paced quickly changing environment; • Ability to deal with all levels of personnel in a courteous and efficient manner; • Ability to exercise discretion on confidential matters; • Ability to establish and maintain effective working relationships with those contacted during work.
DESIRED CERTIFICATIONS:
Notary Public Job Type: Full-time
Job Type: Full-time
Expected hours: 40 per week
Benefits offered by company when permanent are:-
401(k), 401(k) matching, Dental insurance, Employee assistance program, Flexible spending account, Health insurance, Life insurance, Paid time off, Vision insurance
This is an in office position, working an 8 hour shift - Monday to Friday
Experience: • Organizational skills: 3 years (Required) • Phone etiquette: 1 year (Required) • Administrative experience: 3 years (Required) • Medical office management: 1 year (Required) Work Location: In person