Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide a Business Services Specialist to assist the sales department in managing the communication and operations of various projects and event tasks
Job Responsibilities:
Manage conflicting priorities and be comfortable in a fast-paced environment
Manage and complete all required contracts, purchase orders, and SOPs.
Analyze processes and controls within the department to ensure efficiency. Provide data, reports, and analyses
Manage, track, organize, and maintain company/operational databases.
Responsible for all document management for the department, including SOP maintenance. Maintain confidential records and files.
Act as the liaison with vendors. Managing and coordinating all requests for information.
Interacts with business leaders and their teams to provide administrative services relating to business strategy, products, processes, and systems and to support relevant day-to-day operations in the allotted timeframe
Assist leaders as needed with moderately complex project coordination as well as departmental initiatives, including operational and project-level support for Corporate Meetings Strategy
Assist with agendas, presentations, handouts, budgeting information, and other written materials for distribution at meetings
Manage meetings with internal and external customers (scheduling, meeting invites, preparing agendas and collecting and distributing materials for meetings, assisting in writing meeting minutes, etc.)
Working daily in Ariba to support SOW/MSA/PO creation, approvals, and tracking, Supplier registration/management and data entry, as well as financial tracking and invoice management,
End-to-end management of HCP contracts within the in-house system (HIP)
Maintain offline Excel trackers
Identify opportunities to streamline workflows, prioritize key business activities, and develop solutions
Manage all operational details and issues independently-take ownership for completion
Prepare reports to document invoices if needed selecting relevant information from a variety of sources
Onboarding/Offboarding administrative support
Oversight of operational activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
Daily/Weekly/Monthly reporting
Qualifications
Bachelor's degree required
5+ years of similar work experience
Must have experience with Ariba- specifically supporting MSA/SOW/PO and invoicing tasks
Must have experience with Concur System
Proficiency with the Microsoft Office suite, including navigating through Excel spreadsheets
Project management experience a must
Term & Start
Hyrbid (1 day/week) onsite in Princeton, NJ
12-month contract, open to extension
2 Video Interviews - Start 2-3 weeks from an offer
Benefits available (Medical, Dental, Vision, 401k)