Manage construction and maintenance projects exceeding $5,000.
Develop and review scopes of work for bids on R&M projects over $2,500 or multifaceted situations.
Ensure bids are comparable and select the best contractor/vendor, ensuring accuracy, contract administration, and vendor compliance.
Create and maintain vendor lists for all trades, ensuring multiple subcontractors are available for small, medium, and large jobs in coordination with Property Management.
Serve as a resource and point of contact for Vendors, Property Management, and Leadership regarding major repairs, replacements, capital expenditures, tenant improvements, and new construction projects.
Collaboration:
Work closely with Maintenance Managers/Building Engineers, Property Managers, Brokers, and other team members to identify and execute projects.
Proactively identify significant maintenance and construction projects.
Coordinate with brokers during the leasing process to gain support and budget for projects.
Tenant Improvement & Construction Projects:
Oversee tenant improvement and construction projects exceeding $5,000.
Work effectively across departmental lines to achieve project goals.
Ensure the efficiency, creativity, and timely completion of projects, benefiting clients, vendors, and tenants.
Maintain composure and effectiveness under pressure.
ESSENTIAL FUNCTIONS & TASKS
Document Review: Understand project documents, including Lease/Abstract, Property Management Agreements, and Service Agreements.
Project Scope & Budget: Establish project scope and budget through estimating and input from relevant parties, while setting practical project timelines for tenants and owners on improvement projects.
Project Consistency: Ensure all parties understand the project scope before design starts. Regularly review scope and progress with Managers and Brokers for consistency with lease, client, property goals, and contract documents.
Consultant & Contractor Management: Assist in selecting, contracting, and overseeing consultants, architects, engineers, and construction teams as needed. Participate in preparing appropriate lease exhibits.
Purchasing & Agreements: Establish purchasing procedures and project goals, while being able to negotiate and prepare agreements, including bid packages, contract documents, and change orders.
Billing & Reporting: Maintain accurate reports, standardized project files, records, and progress reports for assigned properties, in order to accurately bill any related Construction Management fees.
Bid Analysis: Provide thorough bid analysis and selection recommendations for subcontractors or general contractors.
Cost Tracking: Provide detailed documentation and project cost tracking for both hard and soft costs throughout the project duration.
Emergency Response: Respond promptly to emergencies and vital communications.
Design Review: Review design details and construction documents for constructability and cost efficiency.
Change Management: Review and respond to requests for information, change requests, and issue appropriate directives.
Invoice Processing: Ensure invoices conform to documentation requirements, completion status, and are processed timely.
Property Value Enhancement: Work with team members to create comprehensive repair and improvement plans to enhance property value.
Annual Budgets: Assist in preparing annual budgets and business plans for properties.