The Director of the Executive Office reports to the President and CEO and oversees the daily operations, protocols, and support functions of the Office of the President and CEO.
LOCATION
On-site role based in Long Beach, CA office, with occasional remote work and frequent ferry travel to and from Catalina Island as needed.
KEY RESPONSIBILITIES
Management of Executive Office and Staff
Oversee the day-to-day operations of the Office of the President and CEO
Design, implement, and continuously improve protocols, policies, and procedures to ensure the efficient operation and ongoing productivity of the Office of the President and CEO
Monitor and anticipate operational challenges within the Office of the President and CEO, ensuring it runs efficiently and effectively
Manage the Senior Executive Coordinator/Executive Assistant to ensure smooth operations under tight deadlines
Manage Office Coordinators to ensure professional front of house operations
Strategic Support for President and CEO
Assess, establish, and implement standard operating procedures and processes to manage internal and external access to the President and CEO, ensuring clear communication and efficient handling of requests
Assess, establish, and implement standard operating procedures and processes to ensure President and CEO is briefed for all meetings and engagements, internal and external, ensuring clear communication and seamless coordination: scheduling prebrief and debrief meetings, ensuring all necessary pre-work is completed, and tracking follow-up actions through to completion
Communications
Manage the distribution of communications from/on behalf of the Office of the President and CEO, created by/with Chief of External Affairs/Director of Communications, ensuring accuracy and timeliness
Project Management
Support President and CEO to project manage organization-wide projects (e.g. Emergency Preparedness Plan), gathering/collating input and materials from Executive Team and driving to completion
Coordinate staff engagement activities hosted by the President and CEO (e.g., all-staff meetings, coffee chats), ensuring seamless execution
Budget for Executive Office
Oversee budget for Office of the President and CEO and board-related activities (meetings, retreats, trainings, etc.)
Facilitate contracts for the Office of the President and CEO, ensuring timely review, approval, and execution
Board Support
Facilitate logistics (rental space, food order, etc.) for board meetings, retreats, and other board-related activities
Oversee the Senior Executive Coordinator/Executive Assistant's management of board logistics, including agendas, materials, and minutes
Manage the preparation, coordination, and ongoing updates of materials for the Nominating and Governance Committee
Provide strategic support to President and CEO and Chief of External Affairs for board engagement, focusing on ensuring clear communication between the President and CEO and board members
Flexibility and Availability
May include frequent work outside of normal business hours as needed to support the President and CEO's schedule
QUALIFICATIONS
Skills & Abilities
Experience working with professional nonprofit boards and knowledge of governance best practices
Exceptional written and verbal communication skills, with the ability to draft professional, high-level correspondence
Demonstrated success managing complex schedules and competing priorities in a dynamic environment
Strong organizational and time-management skills, with keen attention to detail and follow-through
Exceptional interpersonal skills and high emotional intelligence, with the ability to cultivate collaborative relationships
Proven ability to manage and lead, fostering a collaborative and productive team environment
Proven ability to handle confidential information with discretion and professionalism
Proactive, problem-solving mindset, with the ability to anticipate challenges and respond effectively
Independent and adaptable, able to manage multiple priorities with minimal supervision
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams) and other tools like Zoom, etc.
Education & Experience
Bachelor's degree in Nonprofit Management, Business Administration, Communications, or a related field and/or equivalent experience
At least 5-7 years of experience in executive support, project management, or a related role, preferably supporting senior leadership
COMPENSATION & BENEFITS
ESTIMATED STARTING SALARY RANGE:
$125,000 - $140,000 annually, based on skills and experience.
We're proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 403(b) plan with a 3% employer contribution and a 5% match - fully vested after 2 years, accrued paid time off, life insurance, disability coverage, an employee assistance program, professional development, and other benefits that support work-life balance.
EQUAL OPPORTUNITY COMMITMENT
Catalina Island Conservancy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, ancestry, disability status, genetics, marital status, medical condition, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
HOW TO APPLY
Please click the "Easy Apply" button to submit your application. Ensure your resume includes an introductory cover letter that outlines your interest and qualifications for this role. Alternatively, you may send a resume and cover letter directly to jobs@catalinaconservancy.org, listing the job title in the subject line.
OUR STORY
The mission of the Catalina Island Conservancy is to be an exemplary steward of Island resources through a balance of conservation, education, and recreation.
The Conservancy's vision is for a beautifully functioning Island ecosystem for all to enjoy.
Just off the densely populated Southern California coast, Catalina Island is home to approximately 4,000 year-round residents and more than 60 endemic species of plants and animals found nowhere else on Earth.
The Catalina Island Conservancy protects 88 percent of Catalina Island's approximately 48,000 acres, including the region's longest publicly accessible undeveloped coastline.
The Conservancy is a research and conservation leader, protecting and restoring vulnerable habitats and species in its Mediterranean climate. Conservancy staff guides Island ecosystem recovery with the goal of generating a resilient, self-sustaining ecosystem with no endangered forms of life.
The Conservancy offers recreational experiences and educational programs for not only the 300,000 annual visitors who choose to visit the unique and special Conservancy "Wildlands Ecosystems" but also inspires the nearly 1.2 million visitors to other parts of the Island. Recreation, educational engagement, service opportunities, and partnerships connect the Island's unique resources to people's lives, inspiring environmental stewardship and action.
The Catalina Island Conservancy is a 501(c)(3) non-profit public charity established in 1972 to protect and restore Catalina Island for future generations to experience and enjoy.