We are currently seeking a motivated and detail-oriented Order Entry Associate to join our Inside Sales team. As an Order Entry Associate, you will be a key part of our Inside Sales team, interacting with customers and coordinating with various departments to ensure customer satisfaction. This role includes handling various administrative and operational tasks to support sales and production efforts.
Key Responsibilities:
Answer and manage phone calls and assist visitors at the front lobby.
Coordinate with Sales to manage customer requirements, pricing, logistics, and account management.
Establish new customer accounts, run credit checks, set up payment terms, and maintain records.
Collaborate with Production Control on pricing, lead times, and customer requirements.
Validate and process customer quotes, purchase orders, and create related documentation.
Process Pull Ahead Requests (PAR) and manage urgent communications across departments.
Prepare Material Certifications and ensure proper invoicing for shipments.
Handle Return Material Authorizations (RMAs) and follow up with customers on status.
Assist in accounts receivable and shipping functions as needed.
Respond to customer inquiries and track feedback, ensuring on-time delivery reporting.
Qualifications:
Minimum 3 years of customer service and inside sales experience.
Experience with ERP systems (e.g., Made to Manage, SAP, Plex).
Proficiency in Microsoft Office is a plus.
Strong attention to detail and excellent organizational skills.
Ability to handle multiple priorities in a fast-paced environment.
Customer-focused with a positive and professional demeanor.
Preferred Skills:
Effective interaction with both internal teams and external customers.
Strong problem-solving skills and adaptability.
Proficiency in processing sales orders, customer inquiries, and account coordination.
If you are detail-oriented, thrive in a dynamic setting, and have a passion for providing excellent customer service, we encourage you to apply for this opportunity.