The Executive Assistant/Receptionist will report directly to the Office Manager, NYC. This position requires someone with a diverse skill set, and it will comprise general front desk and office services responsibilities along with full administrative support to two or more of the senior investment team Managing Directors/Analysts. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The Executive Assistant must be able to work under pressure at all times and handle a wide variety of activities and confidential matters with discretion. This role will be based in Lone Pine's NYC office.
Job Responsibilities:
Provide senior level executive administrative support
Act as a "gatekeeper" for Analyst(s) by planning, coordinating, and ensuring their schedule is followed and respected
Complete a broad variety of administrative tasks including: manage extremely active calendar; complete expense reports; arrange complex and detailed travel plans, itineraries, and agendas including submitting documents for visa applications; and compile documents for travel-related meetings
Liaise with brokers to discuss and obtain models/research, compose and prepare correspondence that is sometimes confidential, and arrange calls and company meetings on behalf of Analyst(s)
Adhere to business travel and expense policies
Research, prioritize, and follow up on incoming issues and concerns, and determine appropriate course of action, referral, or response
Prepare Analyst PowerPoint presentation(s) for annual investor meeting
Work closely and effectively with Analyst(s) to keep them informed of upcoming commitments and responsibilities, following up appropriately
Handle weekly submission of broker commissions
Liaise with other administrative staff to coordinate administrative, travel, and meeting requirements for analysts traveling together
Maintain stock interest lists on various websites and databases for analysts
Receptionist responsibilities include: greeting and directing visitors, covering phones, and handling inbound and outbound mail/deliveries
Assist Office Manager/EA with regards to facilities and general office services duties such as keeping kitchen and mailroom organized and stocked with supplies
Coordinate conference room calendar and facilitate meetings to include conference room setup, breakdown, and meal ordering
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completion
Provide back up support to other Executive Assistants as needed
Required Skills and Background:
Minimum of 5+ years of senior administrative support experience
Financial services industry experience a plus
Excellent computer skills (proficient in PowerPoint, Excel, Word, and Outlook)
Knowledge of CapIQ, Topia, Notion, Verity RMS a plus
Strong knowledge of and experience with Concur
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Adaptable to various competing demands while maintaining a high level of client service and response
Reliable and flexible
Highly professional with exceptional written and verbal communication skills
Strategic thinker with initiative who proactively seeks out internal resources and proposes solutions
Must possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independently
Bachelor's degree a plus
Ability to exercise sound judgment and discretion
Prioritization of workload and ability to manage one's own schedule a key requirement
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
About Lone Pine Capital:
Lone Pine Capital LLC ("Lone Pine") is a private investment management company in operation for over 20 years, investing long and short in global, multi-industry, public equities and private investments. Lone Pine currently manages approximately $16+ billion in assets across its various strategies, including a private portfolio of over $2 billion of total invested capital. Lone Pine is based in Greenwich, Connecticut, with a research office in New York City. The firm employs a team comprised of approximately 100 employees.
We provide comprehensive benefits to support our employees, their careers, their health, and their well-being, including the following:
Competitive compensation structure: total compensation expectation for this role will be between $110,000 to $150,000 per year, depending on experience
Fully paid health care benefits for employees and dependents
Generous parental and family leave policies
Paid vacation and sick time
Mental and physical wellness programs
Tuition assistance
A 401(k) savings program with a generous employer match
Environmentally-friendly workspaces with space for appropriate social distancing
Relocation assistance available
This role is partially remote on the following designated days:
Every Friday from the first business day in September following Labor Day through the week preceding Memorial Day
Every Thursday and Friday from the week of Memorial Day through and including the Friday preceding Labor Day
The week that the Fourth of July holiday is celebrated
From the Monday before the Thanksgiving holiday is observed, through and including the Friday of that week