ONeil Interactive | Hunt Valley, MD | On-site | Full-time
About Us
For 15 years, we've been engineering memorable digital experiences for America's leading home builders. We're a thriving team of 22 digital innovators who partner with regional and national production builders-including several of the Top 20 builders in the country-to transform how they connect with home buyers online. Our clients trust us with their digital presence because they build at scale, typically delivering anywhere from 100 to thousands of homes annually.
Our team operates with a mostly distributed workforce spread across the east coast, while the company President maintains a presence at the company's Hunt Valley, MD office. We've built our reputation by combining creative excellence with deep industry expertise, developing websites and marketing software that help high-volume builders grow.
The Opportunity
As Executive Assistant to our CEO, you'll be a crucial partner in maximizing the efficiency and effectiveness of our leadership. This is a newly created position for a seasoned EA who excels at creating structure, implementing systems, and proactively managing complex priorities. The ideal candidate will be someone who thrives on bringing order to busy days and who confidently says, "I'll handle that for you."
Core Responsibilities
Comprehensively manage CEO's email inbox, including monitoring, filtering urgent items, drafting responses, and routing communications appropriately
Handle complex calendar management, including scheduling internal and external meetings, coordinating with multiple stakeholders, and ensuring optimal time management
Attend key meetings to capture notes, action items, and follow-up tasks
Act as a liaison between the CEO and internal teams, clients, and external partners
Manage sensitive and confidential information with ultimate discretion
Create and maintain efficient systems for information flow, task management, and follow-up
Coordinate travel arrangements and expense reporting
Support the preparation of presentations and materials for key meetings
Assist with special projects and company events as needed
Qualifications
5+ years of executive assistant experience, including direct support of C-level executives
Proven experience building and implementing administrative systems from scratch
Exceptional written and verbal communication skills
Strong technical aptitude and ability to quickly master new software tools
Proficiency with Google Workspace, project management tools, and standard business applications
Experience managing confidential information with discretion
Strong attention to detail and excellent organizational skills
Professional presence and ability to interact effectively with clients and partners
Background in or knowledge of digital marketing is highly valued
Required Skills & Attributes
Proactive problem-solving mindset
Ability to anticipate needs and take initiative
Excellence in priority management and decision-making
Strong interpersonal skills and emotional intelligence
Ability to maintain composure under pressure
Commitment to continuous improvement and process refinement
A high level of digital literacy
Proficient use of Apple computers and the macOS
Ideal Experience
Experience supporting executives in technology, marketing, or professional services industries
Familiarity with digital marketing concepts and terminology
Experience working with remote/hybrid teams
History of creating efficient email and calendar management systems
What We Offer
Health Reimbursement Arrangement (QSEHRA)
Company-paid Dental insurance for employee and family
401(k) with company match
Paid holidays - 9 days/year
Paid Time Off (PTO) - 10 days/year
Schedule & Location
Full-time, on-site position at our Hunt Valley, MD office
Standard business hours (approximately 9:00 AM - 5:00 PM ET)
Minimal evening/weekend work required
Limited travel
How to Apply
Please submit your resume and a cover letter that specifically addresses at least one of the following points:
Your experience building EA support systems from scratch
Your approach to email and calendar management
Examples of how you've improved executive efficiency in previous roles