Ultimate Staffing is working with a construction company looking for a proactive and detail-oriented Office Administrator who will report directly to the CEO. This key role ensures smooth and efficient office operations, supporting various administrative, clerical, and organizational tasks. The ideal candidate will foster a positive and productive work environment while managing essential office functions and communications.
Oversee scheduling for the CEO, coordinating meetings and handling agendas, logistics, and follow-up.
Track office expenses, process invoices, manage receipts, and support financial reporting.
Organize company events and meetings, handling all logistics from venue to communications.
Act as main liaison for vendors, managing contracts and service standards.
Maintain confidentiality with sensitive documents, ensuring organized and accessible files.
Answer and direct calls, supporting smooth communication between corporate and field offices.
Take on additional projects and duties as the company grows and evolves.
Required Skills/Abilities
Demonstrated ability to organize and manage events from start to finish.
Proven time management, attention to detail, and multitasking abilities in a fast-paced
Friendly and approachable with a knack for building positive relationships and handling sensitive matters with tact.
Acts with discretion, integrity, and respect for confidentiality in handling sensitive information.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.