This position will be responsible for reception and handling general office administrative functions as assigned.
Responsibilities:
Manage main office telephone line and voicemail inbox. Answer telephone, screen, and direct calls, take and relay messages as necessary, record main/seasonal greetings and assure greetings are timely.
Manage main fax line and distribute incoming faxes.
Welcome visitors, determine nature of business, and announce visitors to appropriate personnel.
Ensure knowledge of staff attendance.
Maintain calendars for common areas including Board Room, Conference and Training Rooms.
Collection and delivery of mail and packages, including processing overnight and courier items as necessary.
Ownership of all filing company-wide - active, dead, and offsite, both paper and electronic.
Administrate ordering and stock of all office supplies and printed materials (letterhead, envelopes, etc.).
Work with service vendors to ensure all office machines (printers, postage machine, etc.) are maintained and in working order.
Stock all office machines and printer stations with paper on a daily basis. Check toner levels on a regular basis.
Manage all facilities maintenance and janitorial work orders.
Contribute to safety and emergency preparedness efforts as a member of the Safety Committee.
Provide data entry support to other departments as needed.
Handle miscellaneous administrative tasks as needed.
Position Requirements:
Minimum 5 years' experience in office administration position.
Attention to detail.
Ability to multi-task and manage multiple projects at one time.
Must be a champion of the company's values and ethics.
Provides high quality product and takes ownership of work.
Excellent customer service skills.
Works with a sense of urgency as required to meet deadlines.
Acts in a diplomatic manner and responds promptly to needs/requests.
Speaks and writes clearly and concisely.
Responds professionally in positive or negative situations.
Handles and prioritizes multiple tasks, often with minimal supervision.
Has initiative and aptitude for problem-solving.
Positively interacts with all levels of staff and management.
Willingness to support multiple departments.
Physical Demands:
While performing the duties of this job, the employee may exert up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift and/or move objects. The employee is regularly required to reach with hands and arms; use hands to finger and grasp, using repetitive motions; talk and hear. The employee is frequently required to stoop. The employee is occasionally required to climb, balance, kneel, crouch, crawl, stand, walk, push, pull, lift, and feel. This job requires the employee to have close visual acuity.
Working Conditions:
While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.