Provide administrative support for facility projects and coordination with third-party vendors.
Manage and support facility work order requests.
Organize and maintain digital file systems efficiently.
Collaborate with vendors to review, approve, and process invoices for payment.
Conduct audits on vendor payments and resolve any discrepancies or issues that arise.
Oversee and report on departmental expenditures, including managing third-party vendor invoices, utility bills, leased property reconciliations, and accruals.
Support emergency preparedness initiatives, including fire drills, evacuation plans, and incident reporting procedures.
Support the development, tracking, and management of the departmental budget.
Experience:
Experience reading facility plans, related documents, and facilities space planning.
Desirable experience reading facility plans, related documents, and facilities space planning.
Experience with SAP and vendor management platforms (i.e. Zycus)
3 years in Finance, or Facility Management.
Ability to manage multiple tasks and projects simultaneously.
Experience in vendor management and procurement compliance.