Executive Assistant
at MSI Recruiting
in
Delray Beach,
Florida
Posted in Other 1 day ago.
Type: full-time
Job Description:
1.Calendar and Schedule Management
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Coordinate personal and professional schedules: Manage appointments, family or business events, and personal & business travel plans
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Provide reminders and updates: Ensure key dates and commitments are communicated to keep everyone on track both personal and business.
2. Travel and Itinerary Planning
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Plan and book travel arrangements: Coordinate with travel agents to secure flights, accommodations, and transportation.
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Prepare detailed itineraries: Include relevant documents, contacts, and ensure a smooth experience.
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Home oversight during trips: Manage home while the family is away .
3. Household and Vendor Coordination
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Manage vendors and contractors: Assist with decorators, contractors, maintenance, and landscaping services.
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Oversee household staff as needed: Coordinate with housekeepers, trainers etc.
4. Personal Errands and Shopping
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Run errands: Handle personal shopping, picking up items, and handling dry cleaning or other essential tasks as requested.
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Assist with antiques and furniture storage: Manage the sale, auction, or donation of items from the family's seven storage units.
5. Event Planning and Coordination
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Plan family and personal events: Organize celebrations, dinners, or gatherings, from venue selection to guest management.
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Coordinate with vendors and staff for events: Oversee logistics, timelines, and on-the-day management.
6. Pet Care Assistance-
Assist with dog care: Help with walking the family's Bernadoodle and any other necessary tasks related to pet care.
7. Administrative Support
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Document and data management: Organize essential documents, contracts, and files securely.- mainly Acker business
- Insurance coverage management
8. Project and Task Management
- . Assist Ceo with projects and coordination
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Assist with special projects: Business as well as support family initiatives, charitable events and personal business ventures.
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Organize and monitor tasks: Keep track of ongoing tasks and project deadlines to ensure smooth progress.
9. Liaison and Communication
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Point of contact and communication: Act as the bridge between the family and external parties, including lawyers, accountants, and advisors.
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Maintain confidentiality: Handle sensitive family and business information discreetly.
- 10. Crisis and Problem-Solving Support
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Emergency response and problem-solving: Arrange last-minute travel, manage urgent issues, or handle crises as they arise.
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Adaptability in handling unexpected issues: Resolve conflicts or troubleshoot problems efficiently.