JSE is seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Previous clerical experience or Executive administrative assistant and familiarity within our industry preferred.
Job Description:
Answer and direct phone calls in a professional manner
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and distribute
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with senior administrative assistants, managers, and CEO's
Schedule and coordinate company event
Assist with recruiting and onboarding
Organize and oversee building maintenance and house cleaning staff
Desired Skills and Experience:
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Excellent written and verbal communication skills
Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Working knowledge of office equipment
Strong organizational skills with the ability to multi-task
High School degree
A culmination of Road and Bridge Engineers, CAD Techs, Surveyors, and Project Managers, JSE thrives on pushing the industry forward one project at a time. Led by an excellent leadership team and a strong supporting staff, JSE continues to grow in the Transportation and Structural Engineering industry. JSE offers absolute commitment to provide the highest quality road, bridge, and small structure design services to ensure that INDOT'S needs are continuously met, and the required submittals are delivered on schedule.
We strive to support our team members everyday through excellent communication and optional, quarterly, all-inclusive team outings to sporting events, entertainment venues, and holiday celebrations.
JSE offers an excellent comprehensive benefit package including health, dental, vision and life insurance. Our package also offers flexible spending accounts, health savings account, and 401(k) with an Employee Stock Ownership Program.
All Roads Leads to JSE! We are always searching for new, exciting, and exceptional!