The Office Administrative Assistant plays a crucial role in the office by managing administrative tasks to ensure efficient and accurate completion of all required documentation. This position involves coordinating with various stakeholders, maintaining records, and handling sensitive information, contributing significantly to the organization's operational effectiveness.
Key Responsibilities:
Order title and municipal searches prior to closing.
Prepare and print closing packages.
Manage and securely store original documents.
Organize files received post-closing.
Scan, file, and archive post-closing documents appropriately.
Send legal documents to clients via USPS or FedEx.
Unpack supplies and maintain inventory levels.
Organize physical file drawers and cabinets.
Input closing information into Trello and monitor updates.
Coordinate with surveyors to obtain and file original surveys.
Answer incoming calls and provide exceptional customer service through the phone.
Assist front desk with welcoming guests.
Assist with other office administrative tasks as needed.
Qualifications:
High school diploma or equivalent; associate's degree preferred.
Experience in real estate, legal assistance, or administrative roles is a plus
Proficiency in Microsoft Office and Trello.
Excellent organizational skills and attention to detail.