Our client, a pioneering industry leader and an early-stage start-up, is experiencing rapid growth and is in need of a new team member. This is an exciting opportunity to be part of a dynamic team and grow with the firm as they expand!
Our client is in search of a detail-oriented and organized Office Administrator with a strong focus on travel coordination. This role is crucial, as it combines general office administration with travel-related duties, ensuring the smooth running of daily operations and travel arrangements. The ideal candidate will be skilled in multitasking, excellent in communication, and capable of handling various administrative tasks efficiently.
Job Duties:
Office Administration:
Serve as the first point of contact for visitors, clients, and staff, managing reception duties and maintaining a welcoming office environment.
Oversee office supplies and equipment, ensuring stock levels are maintained and equipment is functioning correctly.
Process invoices and expense reports and assist in budget tracking for office-related expenses.
Assist with onboarding and offboarding of employees, including workspace setup and providing necessary resources.
Support office communications, including distributing internal memos, updating company directories, and managing correspondence.
Event Planning:
Plan, organize, and coordinate in-office events, including team-building activities, holiday celebrations, employee recognition events, and other in-office company-wide gatherings.
Develop event plans and budgets, manage vendor contracts, and arrange logistics such as catering, venues, and equipment rentals.
Assist in the planning and execution of quarterly company offsites.
Travel Administration:
Executive travel coordination responsibilities:
Arrange executive travel logistics, including flights, accommodations, and ground transportation (e.g., rental cars, car services).
Ensure travel plans align with meeting and conference schedules for timely arrivals and departures.
Adjust and maintain the executive's calendar to reflect travel time, meetings, and downtime during trips.
Act as the primary contact for resolving travel issues, such as flight delays, cancellations, or hotel accommodations.
Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation, for onboarding or visiting employees, as needed.
Track and reconcile travel expenses, ensuring accurate record-keeping and timely processing of reimbursements.
Qualifications:
Proven experience as an Office Administrator, Administrative Assistant, or similar role.
Experience with travel administration or corporate travel coordination is a plus.
Excellent organizational and time-management skills, with high attention to detail.
Strong interpersonal and communication skills, both written and verbal.
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
Knowledge of basic accounting or budget management.
Ability to problem-solve and handle unexpected travel disruptions calmly.
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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