Sound Community Services, a behavioral health, non-profit organization is seeking a highly organized and proactive Executive Assistant to provide dedicated administrative support to the CEO. Working in a mission-driven, results-focused, community-oriented setting, the Executive Assistant will maintain synergy between the CEO and Board of Directors and internal staff, serving as a trusted partner.
The Executive Assistant, must exhibit sound judgment and maintain a realistic balance amongst multiple priorities. The role also requires handling confidential matters with discretion while working under pressure.
Responsibilities:
Maintain synergy between the CEO and the Board of Directors by assisting with meeting logistics and document management, communications, project management, and administrative functions.
Plan and coordinate executive meetings, including preparing agendas, taking minutes, writing recaps and following up on action items.
Provide sophisticated calendar management related to projects and initiatives, prioritizing inquiries and requests.
Manage conflicts independently and make decisions and recommendations to ensure smooth day-to-day engagements with teams and stakeholders.
Serve as a trusted partner to the CEO, ensuring exceptional communication, responsiveness, and support to facilitate the achievement of organizational goals.
Manage a high volume of requests and projects, both internally and externally, to ensure the CEO's objectives are met.
Prepare and edit correspondence, presentations, reports, and memos.
Oversee expense management, including tracking, reconciling, and submitting expense reports, ensuring compliance with organizational policies and deadlines.
Support the CEO with strategic communications, both internally and with the board.
Coordinate and plan company events, retreats, meetings, training, and other events related to the CEO's vision.
Maintain a quality filing and communications system.
Collaborate with the CEO on blog postings, social media, website management and other publications as needed.
Assist the CEO, executive team, and committees with grant proposal administration.
Conduct research, compile information for reports and presentations.
Assist with special projects and other administrative tasks as needed by the CEO.
Requirements:
A bachelor's degree is preferred, or equivalent combination of education and experience.
Minimum of five years' experience in a related field. Must have a minimum of two years supporting executive leadership or c-suite executive experience.
Familiarity with the non-profit sector is a plus.
Proficient in MS Office applications, including expertise in Outlook for calendar and email management. Intermediate experience in excel.
Skilled in electronic communications; video conferencing platforms (e.g., Zoom, Microsoft Teams).
Google Workspace (Docs, Sheets, Slides, and Drive), and social media/web platforms for professional communication and collaboration.
Key Competencies:
Excellent interpersonal skills, a proactive and team-oriented mindset.
Strong project management and organization skills with the ability to handle multiple tasks.
Flexible and adaptable.
Excellent verbal and written communication skills.
Commitment to accuracy, and attention to detail.
Ability to function independently and with sound judgment.Anticipate needs and take initiative.
Operate with a high level of professionalism, discretion and confidentiality.