Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments).
Acts as liaison between the Madison site and corporate functions.
Essential functions:
Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc.
Coordinates hiring of new personnel, including setting up interviews, IT setup, site orientation, workspace needs, etc.
Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues.
Maintains departmental files, orders, and maintains site office supplies & indirect purchasing.
Reconciles invoices and tracks departmental budget.
Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc.
Continuous improvement at a site level. Look for and propose improvements that can be made or are needed at the site.
Coordinate site events/celebrations/lunches.
Maintain office services by aiding the organization of office operations/procedures and service PO placement.
Minimum requirements:
Education:
BS/BA in relevant subject area or equivalent business/administrative experience.
Experience:
5+ years' business experience preferred.
Preferred Skills/Qualifications:
Other Skills/Competencies:
Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems.