We are seeking a highly organized and detail-oriented Bookkeeper/Office Manager to oversee the daily operations of our office. The ideal candidate will have experience in general accounting while being able to assist others with office tasks, playing a crucial role in maintaining an efficient office environment while supporting the team in achieving organizational goals.
Responsibilities-
As Bookkeeper:
Maintain records of received tenants' rent
Conduct account reconciliation to verify tenant statements
Conduct research and audits to confirm tenants' inquiries
Record general ledger entries and assist with cash flow analysis
Review and analyze accounts records, such as credit memos, invoices, tenant billings, and cash receipts
Check input information for property and tenant lease to ensure accuracy
Analyze forecasts to identify cash deficiencies
Review accounts payable activity to ensure proper accounting treatment
Ensure all accounting information and annual business plans are completed accurately and within a deadline
As Office Manager:
Assisting other departments in any task needed- contacting vendors, emails, organization, etc.
Manage clerical tasks such as filing, data entry, and maintaining accurate records,
Maintain office supplies inventory and manage procurement processes.
Utilize phone systems effectively for communication within the office and with external stakeholders.
Oversee office IT systems, ensuring that all office technology is functional and communicating with our IT vendor.
Requirements:
Proven experience in Bookkeeping/Office management or supervisory role.
Bachelor's degree in business administration, Office Management, or related field (preferred).
Strong organizational skills with the ability to multitask effectively.
Strong English language- must have excellent communication skills , both verbal and written. Spanish is a plus.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
Ability to work independently as well as part of a team.
We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team.