Facilities Assistant/Mailroom at Marshwinds International Incorporated in parsippany, New Jersey

Posted in Other 20 days ago.

Type: full-time





Job Description:

This role is in the office 5 days a week in Parsippany, NJ and will involve daily trips to and from the post office. So, the individual should have a vehicle as well. This role is temp to perm and the right candidate will eventually be hired as an FTE.

Processes outgoing & incoming mail, parcels & freight

Create shipping labels for Fedex/USPS packages and schedule pickup times using online system
  • Utilize postage machine to weigh and add postage to outgoing mail
  • Responsible for shipments and returns during ramp up as well as documenting all shipment activities on the shipment Smartsheet
  • Work with colleagues in other offices to facilitate shipments as needed
  • Delivers mail, packages, and office supplies to internal recipients
  • Retrieves mail & packages from internal departments and prepare/ship
  • Instruct/direct internal clients on mail/shipping processes
  • Retrieves and delivers mail from the post office
  • Manages office supply inventory
  • Assists in management of the kitchen/janitorial supplies including replacing replenishment orders
  • Provides basic maintenance services for furniture and business machines including the ordering of mailroom consumables
  • Acts as admin within our Federal Express account
  • Accompanies guests and vendors while on site
  • Covers for Day porter as needed
  • Prepares cubicles & offices for new occupants
  • Other duties as needed

Minimum Education and/or Experience Requirements:
  • High school diploma or GED plus at least one-year related experience

Required Knowledge, Skills and Abilities:
  • Ability read & interpret documents such as instructions, memos, safety rules and user manuals
  • Possess strong organizational and time management skills.
  • Strong problem-solving skills
  • Strong customer focus, including ability to manage inquiries and resolve complaints in a fast-paced environment.
  • Ability to communicate effectively verbally and in writing.
  • Ability to interact with employees and vendors in a professional manner.
  • Basic Word & Excel skills

Desired Knowledge, Skills and Abilities:
  • Bi-lingual (Spanish)

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