Administrative Assistant – Legal Department at Elanco in greenfield, Indiana

Job Description:

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Administrative Assistant – Legal Department
 
As an Administrative Assistant in the Legal Department, you will play a vital role in supporting multiple leaders within Elanco’s dynamic Legal and Compliance team. In this hybrid role, you’ll deliver critical support through communication management, meeting coordination, travel and expense handling, and other administrative functions.

Your Responsibilities:

• Proactively manage calendars, coordinate complex travel arrangements (domestic and international), and process expense reports, including multi-currency reconciliations.




• Schedule and manage meetings of various sizes, including logistics such as venue arrangements, equipment setup, and catering; document meeting minutes and identify next steps.




• Assist with onboarding of new employees, coordination of recruiting schedules as needed, and procurement tasks such as setting up purchase orders and submitting invoices.




• Support legal document organization by creating and maintaining databases, group lists, and collaboration sites, ensuring proper records management and accessibility.




• Handle special projects, such as organizing team events, planning corporate initiatives, and facilitating key programs like Town Halls and Connect Week.




• Manage communication, including preparing documents, handling email responses, and independently addressing external customer requests.




• Coordinate complex meetings and maintain executive calendars, ensuring seamless logistics and follow-up.




• Serve as a resource for administrative process improvements and as backup support for other administrative professionals as needed.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma/GED.




• Experience: Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint). Proven ability to work independently, prioritize competing tasks, and maintain confidentiality in a regulated environment.




• Top 2 Skills: Exceptional organizational and communication skills, coupled with adaptability in a fast-paced, dynamic environment.

What Will Give You a Competitive Edge (preferred qualifications):

• Experience working with legal teams or departments.




• Proficiency in Concur Travel and Expense Reporting.




• Strong interpersonal skills and a “can-do” attitude.




• Demonstrated expertise in managing complex calendars and logistics.




• Agile problem-solving and proactive approach to task management.

Additional Information:

• Travel: 10%




• Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment. (NEW HQ COMING in 2025 INDIANAPOLIS)




• Don’t meet every single requirement? Studies show underrepresented groups may hesitate to apply unless they meet every qualification. At Elanco, we encourage applications from candidates with diverse backgrounds who may be a great fit for this role or others.

Elanco Benefits and Perks:

We offer a comprehensive benefits package focused on financial, physical, and mental well-being, while encouraging employees to pursue our purpose. Highlights include:

• Multiple relocation packages.




• Two weeklong shutdowns (mid-summer and year-end) in the U.S., in addition to PTO.




• 8-week parental leave.




• 9 Employee Resource Groups.




• Annual bonus offering.




• Flexible work arrangements.




• Up to 6% 401K matching.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status