Financial Administration Coordinator at Indiana University in Indianapolis, Indiana

Job Description:

Department



MEDICAL & MOLECULAR GENETICS (IN-MMGE-IUINA)



Department Information



One of the first human genetics departments in the country, the Department of Medical and Molecular Genetics at IU School of Medicine has a rich history of training geneticists and genetic counselors and providing genetic consultation and counseling services. Currently ranked 5th in the nation among Genetics Departments for NIH Funding, received in 2023, the department contributes to the understanding of numerous genetic conditions through the integration of basic research in genetic and genomic mechanisms, translational research in disease models, and clinical trials in rare and common genetic diseases.



Job Summary



Department-Specific Responsibilities

• Requests vendor POs and perform monthly account reconciliation.


• Contacts suppliers to update vendor profile/business/tax and banking information.


• Oversees annual capital equipment inventory (CAMS) for the department.


• Provides support to the Business Office leadership team processing fiscal transactions (DVs, POs, employee reimbursements).


• Orders supplies and reconciles credit card charges.


• Performs record-keeping, timekeeping, and payroll processing activities in support of the university's daily payroll operations.


• Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.


• Responds to employee inquiries and requests and explains policies and procedures.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.


• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.


• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).


• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.


• Assists in designing, documenting, and implementing processes.


• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.


• Monitors financial accounts and ensures timely payments are made to payees.


• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.


• Serves as liaison to department and/or other university divisions.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Associate's degree

WORK EXPERIENCE



Required

• 4 years of relevant experience

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrated time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Highly thorough and dependable


• Possesses a high degree of initiative


• Ability to build strong customer relationships


• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)


• Experience in managing and documenting workflows, processes, and/or data entry.


• Basic understanding of technology.


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Proficiency in computer systems, including standard Office software.


• Basic accounting and financial skills; ability to reconcile accounts.


• Prior demonstrated ability to apply concepts and policies to daily work functions


• Good oral and written communication skills


• Ability to clearly present material and make it accessible to a specific audience.

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



IU Indianapolis


This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.



Advertised Salary



$46,238.40 - $51,238.40 per year based on experience and internal equity within the department.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: Finance


Job Family: Financial Administration
Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



Contact Us



Request Support
Telephone: 812-856-1234 Apply Now