RECRUITMENT FOR THIS POSITION WILL START AT STEP 3 OF THE SALARY SCHEDULE.
BASIC FUNCTION:
The Director of Human Resources is responsible for the administration of the day-to-day operation of the Human Resources Office, including school staffing, recruitment for teachers and substitutes, employer/employee relations, evaluation of office personnel, and credentialing. The Director plans, organizes and coordinates all human resources activities for certificated as well as non-Personnel Commission duties for the classified employees of the District. The position also performs duties in training, PERB hearings, arbitration cases, employer/employee relations, disciplinary actions, and related staffing problems in support of District human resources activities.
DISTINGUISHING CHARACTERISTICS:
The position is different from that of the Executive Director, Classified Personnel. Both positions manage matters regarding classified employees. However, the Executive Director, Classified Personnel, reports to the Personnel Commission and is responsible for the proper administration, development, interpretation, and enforcement of the district merit rules. The Executive Director, Classified Personnel, also does not have the authority to hire and or terminate district employees.
The Director of Human Resources does have the authority to hire and terminate district employment for classified employees. This position is also responsible for EEO, disciplinary matters, advice to principals and site administrators regarding disciplinary matters up to and including termination, compliance with all collective bargaining agreements, and the supervision of the District Human Resources team. The Director of Human Resources is also expected to collaborate and work directly with but not supervise Personnel Commission staff.
REPRESENTATIVE DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. There will typically be an assigned schedule for these duties.
Certificated personnel recruitment, selection and assignment based on District needs, ensuring compliance with State and Federal certification regulations.
Assist in reference checks for candidates recommended for hire.
Coordinate the scheduling of candidates for interviews, prepare interview materials for panels and represent the District as needed in the interview and selection process.
Coordinate and supervise the screening, hiring, training and evaluation of substitute employees.
Coordinate and supervise the employee fingerprinting process and maintenance of records.
Maintain complete and accurate confidential personnel records of all District employees, including applications, current certificated and classified employee lists, assignments, salary credential information, required health tests, position descriptions, evaluation procedures, leaves, accruals and vacation schedules.
Provide professional development to all District administrators regarding the implementation and use of certificated and classified evaluation instruments, discipline procedures, and investigative documents and summaries.
Provide assistance and counseling to employees related to personnel policies, laws, procedures, practices and programs.
Manage and interpret Contract Bargaining Agreements.
Monitor compliance with personnel issues related to State and Federal guidelines, including the Americans with Disabilities Act.
Oversee procedures for the evaluation of classified, certificated and management employees.
Assist management in evaluating staff performance and prescribing goals for improvement.
Responsible for verification of credentials and monitoring of assignment of certificated staff for compliance.
Determine appropriate salary placement based on experience, education and contract language.
Review personnel action forms for approval, accuracy and data processing.
Coordinate STRS and PERS retirement reporting and review related personnel transition for accuracy.
Coordinate and administer investigations into employee misbehavior and complaints.
Coordinate promotions, transfer and reassignments, termination and disciplinary actions.
Coordinate District action in cases of employee discipline and dismissal.
Administer and monitor leaves of absence, FMLA and excessive absenteeism.
Manage and supervise personnel procedures and departmental staff.
Oversee Employee Recognition and Retirement Recognition events.
Compile and submit County, State and Federal reports and forms, including but not limited to J-90 credential audits.
Submits annual reasonable assurance letters for substitutes and 10-month classified employees in a timely manner.
Provide mandated training including, but not limited to, sexual harassment policy and prevention, and mandated reporting.
Performs other related and specialized duties as may be assigned.
Serve on the B-PAR panel.
Knowledge and Abilities
KNOWLEDGE OF:
Personnel rules and regulations
Principles and practices in personnel administration (grievance process and decision making, teacher evaluation)
State and Federal labor laws
Fair employment practices
Technological personnel tools and systems including but not limited to MS Word, Excel, Frontline Absence Management and Frontline Escape
Contract negotiation and development
Credentialing standards
ABILITY TO:
Communicate effectively both orally and in writing
Work collaboratively with employee groups, the public and members of the management team
Interpret and apply directives, policies, laws and negotiated agreements in a variety of situations
Use sound judgment and remain objective in all matters that require complete discretion and sensitivity
Maintain confidentiality and use proper discretion in dealing with confidential matters.
Meet pressing timelines and deadlines.
Use technology and computer software applications relative to human resources management and administration.
Analyze situations accurately and adopt an effective course of action
Understand and be sensitive to those of culturally and linguistically diverse backgrounds
Learn, plan, formulate and execute Federal, State, District and departmental policies, procedures and directives in accordance with assigned duties
Education, Experience and Other Requirements
MINIMUM QUALIFICATIONS:
The requirements listed below represent the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
Education, Training, and Experience:
Any combination equivalent to: a bachelor's degree from an accredited four-year college or university with training in the broad aspects of school administration, professional development in the area of public sector or school personnel practices and demonstrated competence in Certificated and Classified Personnel; six years of successful human resources experience with increasing responsibilities; and four years of supervisory experience.
Negotiation experience and successful experience in areas of conflict resolution are desirable.
SPHR-CA, PHR-CA or similar certification is desirable.
A master's degree is preferred but not required.
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver's License and vehicle insurability to comply with District requirements.
Employment eligibility includes fingerprint, tuberculosis, and/or other employment clearance.
Working Conditions and Additional Information
WORKING CONDITIONS:
Environment:
Driving a vehicle to conduct work
Indoor and outdoor work environment
Interactions with dissatisfied, hostile, and irate individuals
Subject to demanding timelines and constant interruptions
Physical Demands:
Bending at the waist; kneeling or crouching to file and retrieve materials
Dexterity of hands and fingers to operate a computer keyboard and mouse
Hearing and speaking to present or exchange information in person and on the telephone
Operating a computer keyboard for extended periods of time
Perform work that involves lifting, carrying, pushing, or pulling objects typically weighing 35 pounds, reaching overhead, above the shoulders and horizontally
SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.
BENEFITS: Health plans provide for full coverage for employees and families in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer-paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short-term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.
VACATION: Classified (non-represented) Management, District employees shall accrue vacation as follows:
Eighteen (18) working days per year.
HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:
Independence Day
Labor Day
Veterans' Day
Thanksgiving Holiday (3 Days)
Winter Board Holiday (3 Days)
New Year's Holiday (2 Days)
Martin Luther King's Birthday
Lincoln's Birthday
Washington's Birthday
Spring Board Holiday
Malcolm X's Birthday
Memorial Day
School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July).
PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.
HEALTH AND CHARACTER INVESTIGATIONS:
Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.
01
Supplemental Training & Experience QuestionnaireINSTRUCTIONS: Describe your qualifications carefully, as this information will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete or illegible responses may disqualify your application or reduce the credit given for your qualifications. You may complete your responses on a separate document and attach it to your application if you wish to do so.Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. The statements you make on this form are subject to verification. Applicants found to have provided false or misleading information of their skills will be disqualified from further employment processing or, if hired, will be immediately terminated from employment.Please confirm that you have read these instructions carefully
Yes
No
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Can you describe your educational background and how it has prepared you for a career in Human Resources, particularly in the area of school administration? How do you stay current with developments in the field through ongoing training and professional development?
03
Can you provide examples of your experience in the management of Certificated and Classified Personnel, including any successes or challenges you've faced in this area? How have you demonstrated competence in this aspect of school district administration?
04
Can you describe a time when you had to negotiate with stakeholders (e.g. employees, unions, management) to resolve a conflict or achieve a desired outcome? What strategies did you use to build trust and reach a resolution?
05
Do you hold any relevant certifications (e.g. SPHR-CA, PHR-CA)? If so, can you describe how these certifications have enhanced your skills and expertise in Human Resources? If not certified, what steps are you taking to pursue certification, and why is it important to you?