Application Requirements: A completed online application and an accompanying cover letter are required to be considered for this position. An incomplete application packet will disqualify you. Applicants may attach additional information that will assist us in the review and selection process.
Social Security Notice: Regular full time and regular part time City of Edmonds employees do not participate in the Social Security program. For information on how this may affect your retirement benefit, please call Social Security or visit their website https://www.ssa.gov/planners/retire/wep-chart.html.
Description
Applications received through Monday, October 14, 2024 at 4:30 PM will receive priority first review. This position will remain opened until filled but may be closed at any time a qualified candidate is selected.
About the Position The Finance Director plans, organizes, directs, and manages all activities of the Finance Department in accordance with state law, federal law, and the City of Edmonds Municipal Code. This position develops, implements, and operates processes and systems as necessary to facilitate the effective operation of the accounting, budget development and management, finance, investment, payroll, utility billing, purchasing, financial reporting, Chief Financial Officer and City Treasurer functions. The Finance Director coordinates and guides city-wide strategic processes based on present and future service demands including budget development, investment management, financial analysis and reporting, revenue forecasting, multi-year financial planning and the collection of special assessments and service charges. This position is responsible for the effective management and development of staff in the Finance department, ensuring that all employees are properly trained and equipped to effectively perform the essential functions of their assigned position. The Finance Director is responsible for ensuring that the department personnel, funds, and all other resources are utilized in the most effective and efficient manner to achieve the City's goals of providing excellent services to customers both internally and externally.
To view the full job description, please visit the following link:
To view the Finance Director Brochure, please visit the following link:
About the Department The Finance Department provides leadership in the areas of budgeting, financial reporting, and information systems, and is responsible for helping to ensure the City's compliance with local, State, and Federal financial management standards. The Administrative Services Department also provides internal customer service to the Mayor, City Council, and all City Departments. All work is driven by the statement that our success depends on the success of our customers. It is the primary commitment of the Administrative Services Department to meet customers' needs by providing reliable, quality service that anticipates and exceeds expectations.
The Finance Department is comprised of the Finance Division and the Information Services Divisions and has 13 FTE between the two divisions. The Finance Division, with 8 employees, fulfills all accounting and treasury functions, which include payroll, accounts payable, accounts receivable, auditing, investing, budgeting, utility billing, and financial reporting. The Information Services Division, with 5 employees, operates and maintains voice and data networks, provides ongoing software support for various enterprise and departmental systems as well as working together with departments to identify and adopt new technologies and software solutions throughout the City.
About the City The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,370 (MRSC, 2023) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 279 full-time-equivalent employees. Examples of Duties
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Directs Department operations to maintain effective and efficient programs; ensures compliance and accountability with Federal, State, and local regulations, policies and procedures.
Plans, directs, coordinates, monitors and reviews the work of assigned staff ensuring that services and work products meet quality and safety standards; assigns work activities and coordinates schedules, projects and programs.
Creates an effective environment that is constructive and helps employees to achieve success in their roles, reviews and evaluates work and makes effective suggestions and recommendations.
Responsible for the Department employment and hiring process and employee relations in accordance with federal, state, and local laws, City Code and city collective bargaining agreements.
Manages the workflow and prioritization of projects and measures the performance of the department and all related staff and takes appropriate steps to correct program or personnel areas of deficiency when necessary.
Develops, administers, maintains, and oversees the budget using a collaborative approach with all stakeholders as appropriate (council, mayor, departmental leaders and community) including: the annual or bi-annual budget, outside funding, revenues, assists with the Capital Improvement Program and Capital Facilities Program.
Makes recommendations and forecasts for future funds needed for staffing, equipment, materials and supplies; recommends efficiencies to keep costs within established financial guidelines; approves Departmental expenditures and implements adjustments.
Attends and participates in professional group meetings maintaining awareness of new trends, best practices, and developments in the fields related to area of assignment; incorporates new developments as appropriate and ensures processes, policies and practices are interpreted and applied consistently and effectively.
Assures the adequacy and soundness of the City's financial structure; reviews and approves purchases for all aspects of a municipal Finance Department which also includes payroll, accounts payable, accounts receivable, and internal controls.
Manages all elements of the long-term debt issuance processes for the City
Manages the development of the City's Annual Comprehensive Financial Report (ACFR)
Manages the annual audits performed by the State Auditor's office
Manages the City's cash and investment portfolio in a manner that complies with the adopted policies addressing safety, liquidity, and return.
Provides technical expertise, information and assistance and prepares and maintains a variety of narratives and statistical routine and non-routine reports for the Mayor and Council regarding assigned functions.
Conducts financial analysis and assists as needed in the formation and development of fiscal and other financial related policies, procedures, and programs.
Provides advice, guidance and direction to carry out major plans, projects and procedures consistent with established policies, ordinances and laws.
Communicates proactively with other Directors, city staff, Council and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.
At the direction of the Mayor, work with Council to provide thorough information, analysis, pros/cons, consequences, options and recommendations for Council on specific topics.
Performs related duties as assigned that are within the scope of the position classification.
Minimum Qualifications
Education and Experience:
Bachelor's Degree in Accounting, Finance, Business Administration or related field and seven years of professional level experience in governmental accounting operations, programs, and services that includes four years of staff supervisory, budgetary and management responsibility for a department or major division within a department; OR an equivalent combination of education, training and experience. Master's Degree Preferred.
A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by case basis.
A consumer credit check is required following a verbal offer of employment due to this position's access to City financial data/information. Negative credit history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.
Required Licenses or Certifications:
A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance requirements is required for any position that will drive for City business Certified Public Accountant (CPA) license or Certified Professional Finance Officer (CPFO) preferred.
Supplemental Information
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
Physical Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing, speaking or otherwise communicating to exchange information in person, vial electronic communication or on the phone.
Operating a computer keyboard or other office equipment.
Reading and understanding a variety of materials.
Sitting or otherwise remaining stationary for extended periods of time.
Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.
Hazards:
Contact with dissatisfied or upset individuals.
Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits.
Please visit the for more information.
01
What are your salary expectations? Please do not disclose current or prior position salary.
02
Please indicate your level of education.
Associates Degree or equivalent
Bachelors Degree or higher
None of the above but I have equivalent education, training, and experience.
None of the above
03
Which of the following most closely matches your program of study?
Accounting
Finance
Business Administration
Other Related Field
None or Not Applicable
04
If you selected "other related field" above, please specify.
05
Please indicate your level of experience in governmental accounting operations, programs, and services
No Experience
Up to 3 years
3 years to less than 6 years
7 years or more
06
Does your experience include at least 4 years of staff supervisory and budgetary responsibility for a major division or program?
Yes
No
07
Do you currently, or will you (by start of the position), posses a valid driver's license and be able to provide a copy of your driver's abstract? (Note - A WA state driver's license is required within 30 days of hire date)