Accounts Payable Administrator at Beacon Hill Staffing Group, LLC in Newton, Massachusetts

Job Description:

Accounts Payable Administrator



We are assisting our client, a property management company, in their search for an Accounts Payable Administrator. This role will support the Manager of Business Operations Finance in achieving the objectives and deadlines set for the Accounts Payable team. This role requires strong organizational, communication, and interpersonal skills, as well as familiarity with office processes and relevant software.



Key Responsibilities:

• Set up new vendor accounts and ensure all information is complete and accurate.


• Process and code invoices promptly while ensuring the correct approval workflow is followed.


• Post approved invoices weekly in line with corporate and property schedules, and manage payment commitments.


• Oversee the weekly check run, including electronic payments and manual checks.


• Assist in reconciling weekly check runs.


• Address vendor inquiries regarding invoices and payments.


• Communicate with corporate and regional staff regarding payment status and invoice-related questions.


• Provide documentation such as copies of checks and invoices for audits.


• Support the administration of the automated expense reporting system, including employee setup and reporting inquiries.


• Handle voids, stop payments, and check re-issues as necessary, and manage stale-dated checks monthly.

Requirements:

• Bachelor's degree or equivalent experience preferred.


• 1+ year of accounts payable experience preferred.


• Proficiency in accounting software and Microsoft Excel and Word.

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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


Beacon Hill. Employing the Future™
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