Executive Assistant at Inspire Diagnostics in Braintree, Massachusetts

Job Description:

Aspire Health Alliance, a leader in behavioral health care since 1926, is seeking a dedicated Executive Assistant to join our team. This role is integral to our mission of transforming behavioral health care and aligns with our values of inclusion, trust, health for all, and combating stigma. As an Executive Assistant, you will be responsible for a variety of high-level administrative functions that are crucial to the support of our CEO and executive team. Your role will encompass managing calendars, coordinating meetings and conferences, assisting in the preparation of materials for various events, and ensuring the quality of these materials. You will also handle telephone coverage for the CEO and respond to routine and select non-routine correspondence. The handling of highly confidential and sensitive information will be a key part of your responsibilities. Serving as a liaison, you will establish effective relationships with staff and assistants within the offices of our stakeholders, requiring you to exercise independent judgment to plan, prioritize, and organize a diverse range of projects. Your recommendations for changes in practices and procedures will be valued as we strive for continuous improvement.

Aspire Health Alliance is committed to diversity, equity, and inclusion, and we seek candidates who share our passion for creating a workplace that reflects the diversity of the communities we serve. We are an equal opportunity employer and base our employment decisions on individual capabilities and qualifications without discrimination.



Required Skills

• Outstanding customer service and communication skills
• Critical thinking and analytical skills
• Advanced proficiency in Office Software
• Expertise in calendar and email management
• Proficiency in project management tools
• Experience with CRM and database management
• Ability to use video conferencing and virtual collaboration tools effectively
• Strong skills in digital file management and information management

• Minimum of 3 years' experience supporting high-level executives
• Proven ability to multi-task and prioritize multiple assignments
• Capability to work independently and exercise good judgment
• Experience in handling confidential, proprietary, and sensitive information with discretion
• Demonstrated ability to work collaboratively and develop strong relationships with colleagues and external partners
• Bachelor's degree preferred
• Knowledge of the Health Care industry is a plus