Event Manager at 3CDC in Cincinnati, Ohio

Job Description:

Organizational Overview:

The Cincinnati Center City Development Corporation (3CDC) is a 501(c)(3), tax-exempt, private, non-profit corporation. The organizations mission and strategic focus is to strengthen the core assets of downtown by revitalizing and connecting the Central Business District and Over-the-Rhine (OTR). 3CDC works in close collaboration with the Cincinnati corporate community and City of Cincinnati to carry out its mission. With an annual operating budget of $20 million, the organization has a team of approximately 170 full-time staff and 180 part-time staff engaged in real estate development, real estate management, civic space management and programming and business district management.
Real Estate Development- To date, 3CDC has played a direct role in over $2 billion in development projects in downtown Cincinnati and the adjacent neighborhood of Over-the-Rhine. In completing over 100 development projects, 3CDC has reimagined key civic spaces, added market-rate and affordable housing to the urban core and created density through mixed-use residential and office projects that support local small businesses.Real Estate Management- 3CDC leases and manages over 660,000 square feet of commercial space and nearly 6,000 parking spaces with annual operating revenues exceeding $32 million.Civic Space Management and Programming- 3CDC manages and programs six civic spaces Fountain Square, Washington Park, Ziegler Park, Memorial Hall, Court Street Plaza and Imagination Alley. 3CDC hosts nearly 1,600 free family-friendly events each year at these spaces.Business District Management The organization manages two special improvement districts the Downtown Cincinnati Improvement District and Over-the-Rhine South Special Improvement District providing clean and safe services, homeless outreach, beatification efforts and marketing support to both districts.

Job Summary:

The Event Managers main priority is to ensure that 3CDC civic spaces are actively programmed with quality community-focused events; Fountain Square, Washington Park, Ziegler Park, Court Street Plaza, Imagination Alley, and in the future Elm Street Plaza and Findlay Community Center. The managers work together to oversee managing the calendars, looking at them holistically and identifying areas that need attention. The calendar includes 3CDC events as well as rentals in the spaces, known as 3rd party events. This position manages implementation, execution, tracking and follow-up of all events at their specified sites. They will handle all aspects of event programming, including planning, assisting with marketing, scripting event operations, budgeting and general financial management, while making sure all events are up to the 3CDC standard of quality.

Tasks:

Own all aspects of event creation and planning, from managing calendars, to building relationships with event talent, vendors, suppliers, sponsors and staff at their designated sites. For 3CDC-produced events, duties include developing event concepts, themes, and objectives based on organizational goals; managing talent booking; food vendor recruitment and management; contract negotiation; and coordinating with government entities such as Cincinnati Police, Fire and Health Department as well as other community entities. Manage the execution of events and programming by producing and managing detailed event scripts, layouts, schedules and staff assignments; and coordinating in advance with the Sponsorship, Production, and Operations teams so that everyone understands their roles and expectations. Regularly check in and work onsite during produced events to ensure execution is up to 3CDCs standards, and analyze the event to suggest improvements. In coordination with the Production Team, evaluate event systems and procedures to ensure they are efficient and effective. Coordinate with the Marketing Team to maximize advertising and promotional efforts for each event. This also includes making sure all web presence is accurate with event details at all times. Oversee post-event work: event recaps, sending out surveys if appropriate, and measuring, reporting and analyzing event results. Continually analyze internally-produced events to ensure they are staying fresh and meeting 3CDCs objectives. Manage all events to established budgets, and maintain tracking sheets that capture all expenses on an ongoing bases. These expenses will include production, marketing, and staffing costs. Identify cost-saving opportunities while maintaining quality. Assist EVP, Civic & Commercial Space Activation and the accounting team with month end reporting on a regular basis.

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required.

Qualifications:
Bachelors Degree from an accredited college or university in related degree program preferred. Minimum of 4 years related experience preferred.

Licenses, Credentials, Certifications:
None required

Skills or specialized knowledge:

Demonstrated skills, knowledge and directly related experience in the planning and execution of high quality events and programming. Demonstrated ability to develop standards for high quality events and programming. Demonstrated experience in working with team members, colleagues and outside contractors to reach department goals. Able to work in a fast-paced environment while maintaining strong attention to detail. Excellent oral and written communication skills. Experience with live music productions a plus. Proficient in computer applications such as Microsoft Word, Excel, PowerPoint and Outlook as well as general office procedures and equipment. Must be able to maintain the highest degree of confidentiality.

Disclaimer:

This job description does not constitute a written or implied contract of employment. It is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change the job duties and responsibilities as the need arises.