Do you have solid experience working as a Project Assistant or Administrative Coordinator? Experienced in administration and looking to transfer your skills to a new industry? Build YOUR career with a highly reputable firm that is nationally recognized and been in business over 100 years!! Commercial construction company is seeking an Administrative Assistant for their Los Angeles portfolio. This position will support Project Managers while working on-site between two projects in the valley. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more!! Great opportunity to continue to develop your skills and enter a growing industry. Position will begin as a temporary, with potential for long-term hire. If hired, company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community!
What will I be doing?
Acting as a liaison between Project Managers and sub-contractors
Answering incoming calls and backing up Receptionist as needed
Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
Coding incoming invoices for payment by A/P
Creating change orders
Managing project tracking log
Processing RFI's
Creating reports and documents for PM's
Corresponding with various parties and corporate staff
Preparing reports
Inputting budget details for PM
Tracking PM's expenses and creating expense report
Maintaining files
Special Skills:
Outgoing personality
Ability to work well under deadlines
Willingness to learn
Requirements:
2+ years of Administrative or Project Coordinator experience in Construction
Heavy experience with certificates of insurance required