A pharmaceutical firm in New Jersey is seeking an Administrative Assistant to support three C-Suite Executives.
Hybrid schedule: 2 days per week on-site
Pay rate: $35-40/hr, depending on experience
Hours: 9am - 6pm
Responsibilities:
Provide high-level administrative support to C-suite executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and organize materials for meetings, including agendas, presentations, and reports. Ensure executives are well-prepared for internal and external meetings.
Screen calls, emails, and other communications, ensuring timely responses and follow-up. Act as the primary point of contact between executives and internal/external stakeholders.
Draft and proofread correspondence, reports, memos, and other documents. Maintain accurate filing systems for important documents and records.
Assist in the coordination and management of special projects, ensuring timely follow-up and execution.
Organize and book travel for executives, including flights, accommodations, transportation, and itineraries.
Process and track expenses, including preparing expense reports and handling invoices.
Maintain a high level of confidentiality and discretion in all aspects of the role, particularly with sensitive information and internal communications.
Perform general office duties such as ordering office supplies, managing office equipment, and assisting with day-to-day operations as needed.
Requirements:
Minimum of 3-5 years of experience in an administrative support role, with at least 2 years supporting C-suite executives or senior leadership.
Bachelor's degree preferred; equivalent experience may be considered.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.