Our client, a six-time recipient of the "Great Places to Work" certification, is searching for an Executive Assistant to support two members of their Executive Leadership Team (ELT).
**Hybrid -- 4 days in the office near McLean, VA. Candidates must be local to the Northern Virginia/DC area.
RESPONSIBILITIES & QUALIFICATIONS:
The unique responsibilities for this role include but are not limited to the essential functions listed below:
Manage ELT member's schedules including travel and accommodations, daily meetings etc.
Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for supported ELT and members.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping (ex. Processing invoices and expense reports).
Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Collaborates with all executive leadership to identify and deliver the required administrative support operations for the organization.
Distributes statistical reports, analyses, and exhibits to company stakeholders
Performs additional duties as assigned by executives.
Qualifications:
Expert user of MS Excel, MS PowerPoint, and MS Suite with the ability to learn new or updated software.
Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
Superior organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Thorough understanding of, or ability to quickly learn, the office equipment, record-keeping systems, management information systems, and related protocols used in the organization.
Excellent verbal and written communication skills.
Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
Ability to function well in a high-paced environment.
Able to type a minimum of 50 words per minute.
Bachelor's degree in Business Administration or related field preferred.
Minimum of 8 years of administrative experience (5 years as a C-Suite EA).