The Senior Executive Assistant performs advanced administrative support tasks for multiple executives in the organization. Disposes of matters of routine or non-routine nature to conserve executive's time. Generates and/or maintains highly confidential files and reports. Works under limited supervision. Operates with great latitude using independent judgment and initiative and a high level of discretion. Handles special projects, as assigned.
Essential Functions
Provide executive level support to CEO, CFO, and other executives as required.
Organize and maintain calendars and schedules including meetings, travel, customer and investor relations, and other activities.
Screen filter inbound email to eliminate "junk" and ensure executives are aware of high priority matters that require attention.
Act as a liaison for incoming requests from analysts, shareholders, customers, vendors and employees ensuring appropriate screening and assisting Executives with conservation of their time.
Act as liaison with the Board of Directors. Arrange meetings and reservations.
Develop, design, and proofread communications, presentations, memos, forms, charts, tables, graphs, business plans, and budget documents. Able to manipulate data and summarize effectively into presentations / communication formats.
Document and submit proper expense documentation on behalf of Executives in accordance with Expense Reimbursement Policy.
Organize company functions that promote our Newpark culture, including staff/employee holiday lunches or dinners, community outreach efforts, etc.
Organize and prioritize large volumes of information and requests, including those that are highly confidential in nature.
Interface with analysts, schedule investor meetings, and coordinate delivery of materials.
Act as liaison for nonprofit organizations within the community.
Assist other administrative staff members on an as-needed basis.
Work on special projects as needed
In Addition
Strong detailed orientation, formatting capabilities, and ability to take a broad vision and creatively apply to assignments(s) required. Experience creating charts, graphs, pivot tables, preferred.
Education & Experience Requirements
Bachelors Degree or educational equivalent.
12 years general business experience or administrative experience supporting top management
Expert computer skills including advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases.
Broad knowledge of practices and procedures of the department and the company.
Strong organizational skills.
Excellent communication and analytical skills.
Must be able to work well with stringent deadlines and possess good organizational skills.
Commitment to customer service and ability to work in team-oriented environment. Self-motivated.
Additional Details:
Generous PTO
Competitive benefits eligible day 1 of employment
401K contribution + employer match
Competitive salary
Strongly Preferred:
Prior C-Suite support experience and experience liaising with investors and Board of Directors
License/Certificates:
None.
Travel Requirements:
As needed.
Other Requirements:
Oracle and Power BI experience a plus
WHY JOIN NEWPARK?
One of Newpark's Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! Newpark is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at Newpark, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally.
WHO WE ARE
Newpark is transitioning from an oilfield services company to a leading provider of sustainable technologies and services across the energy industry. We have a global presence in large-scale, long-term markets, with business units positioned at each end of the energy transition. Headquartered in The Woodlands, Texas, we serve markets worldwide, with an established presence, demonstrating our commitment to being a strong and reliable partner for our customers, wherever they need us to be.
WHAT WE DO
At Newpark, our drive is to help customers improve the efficiencies and sustainability of their operations while delivering reliable and environmentally responsible solutions. This drive is the catalyst for innovation and development of next-generation products and services across all our businesses.
WHAT WE VALUE
We maintain an unwavering commitment to act following our Core Values of Safety, Integrity, Respect, Excellence, and Accountability, ensuring our customers receive the best products and services we can offer and that you experience a safe workplace where you can thrive:
Safety - Protecting each other like family while sustaining the environment in which we work.
Integrity - Acting honestly, ethically, and responsibly in all aspects of our business.
Respect - Dealing fairly and openly with employees, customers, suppliers, and the community.
Excellence - Delivering value through performance, innovation, and service quality.
Accountability - Using good judgment and taking responsibility for our actions.
We are an equal opportunity employer. Newpark and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status. Newpark Resources, Inc. is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Manager, HR Governance & Compliance at HRcompliance@newpark.com.