Position: Administrative Office Assistant/Customer Service Rep
Location: Costa Mesa (South Coast Plaza)
Employer: Privately held specialty legal finance company
Schedule: Full-time (9:30 a.m. - 5:30 p.m.).
Job Summary: This position requires proficiency with a multitude of tasks and a willingness to learn and adapt with the position. You will have a substantial amount of customer contact (both current and prospective clients) so excellent telephone etiquette is critical. Our office will be staffed with 3-4 people so we work both independently and collaboratively to run the office and service our clientele. There are several aspects that require you to work independently with minimal or no supervision so it is essential for any candidate to be self-motivated with high attention to detail. The essential functions of the position will involve:
Basic bookkeeping and processing payables using Quickbooks or similar accounting software
Making outbound calls to existing and prospective customers regarding account status
Handling incoming phone calls from prospective clients and law firms
Office administrative activities including copying, scanning, faxing, outbound FedEx shipments, and filing contracts and other materials
Scheduling appointments, making follow-up calls, and preparing hard copy mailings to customers
Assisting other office personnel with miscellaneous tasks and overflow work
Requirements:
High School Diploma or GED. Some college experience is preferred but not required.
2-3 years of experience working in professional office environment with similar job responsibilities (e.g., as administrative/executive assistant, office manager, or customer service rep).
Previous experience working in a law firm or for a legal vendor is a plus but not required.
Proficiency with Word typing at 55 WPM and some knowledge of Excel is desirable. Some experience with basic accounting functions on QuickBooks and or similar software is needed and exposure to Salesforce or other CRM platform is a plus.
Reliable transportation is a must for travel to off-site client meetings and industry-specific functions within Orange County and Los Angeles.
There is no cold calling or outside sales component to the position. However, we have a team bonus based on our monthly business volume. Accordingly, the ability to cross-sell and help generate repeat business with our existing accounts is a big plus.
Salary, Benefits & Perks: The base salary for the position is $26.00-$34.00 per hour based upon educational background and relevant level of experience. In addition, our staff can receive monthly bonuses up to $750 based upon team targets. The company offers both medical and dental benefits and allows new employees to accrue up to thirteen (13) days of PTO. We have paid holidays which are listed in our company handbook. Our office is located in an A-Class office building in South Coast Plaza; one of the most desirable areas to live, work and shop!