Primary Functions: The Executive Assistant will directly support the Chief Executive Officer and provide assistance to the C-suites and NHSSN Leaders. The position requires initiative, critical thinking, and independent decision-making skills. The professional must be able to make a commitment and keep it, be trustworthy, dependable, respectful, solution-oriented, and open to learning.
Specific Responsibilities
- Oversee day-to-day office functions, including screening and answering incoming calls, scheduling meetings, maintaining and ordering supply inventories, and processing mail.
- Must have the ability to manage CEO's calendar
- Facilitate and schedule meetings with clients/funders/vendors both present and future
- Assisting with human resources, this may include payroll, onboarding new staff, facilitating recruitment efforts as needed for the company, and maintaining employee files in paper and digital form.
- Primary contact with NHSSN's IT vendor. The candidate must demonstrate a basic understanding of IT to determine if the issue is a user or system error.
- Greet NHSSN visitors, answer inquiries, and create a welcoming environment.
- Provide support in compiling department reports and taking minutes for Team and Board/Committee meetings.
- Assist with the preparation of the annual budget
- Must be able to demonstrate exceptional customer service and phone etiquette skills.
- Handle sensitive and extensive confidential information
- Acts as the first point of contact for the executive team, up to and including scheduling meetings. Responsible for arranging travel schedules and reservations for NHSSN team members
- Prepares and maintains administrative processes and policies
- Performs additional duties as assigned by the CEO
Minimum Qualifications / Education Requirements:
- Preferred bilingual in English and Spanish.
- Excellent verbal communication and customer service skills.
- Be able to pass a background check.
- Exemplary planning and time management skills
- Must have own vehicle and the ability to travel to various offsite locations
- Ability to travel out of town and/or state for training opportunities, as needed.
- Full knowledge of office management systems and procedures
- Must be technologically savvy, be able to learn new platforms easily, and have good working knowledge of MS Office products.
- Ability to multitask and prioritize daily workload
- Have excellent organizational skills, attention to detail
- High-level verbal and written communication skills
- Discretion with personal and confidential information
Work Direction: Reports directly to the Chief Executive Officer
Physical Effort: Requires the ability to exert some physical effort, such as walking, standing, and light lifting; the minimal skill of using fingers, limbs, and body to operate office equipment. It may require extended periods of standing or at a computer terminal.
Office Hours: 7:00 am - 5:30 pm with a half-hour lunch break. Monday - Thursday. Full Time. 40 hours per week. This position may require some nights, evenings, or weekends to attend community events for specific projects or reporting requirements.
Salary Range: $50k - $65k
Benefits:
Medical coverage is paid for the employee. Family coverage available - paid by the employee.
$25,000 Term Life Insurance Policy paid for the employee.
One week or 40 hours of paid sick leave per year. (no carry over)
One week or 40 hours of paid vacation leave per year. (one week carry over allowed)
a. Additional vacation leave based on years of employment.
Paid training for NeighborWorks Training Institute, as required or assigned.
7 paid holidays per year
Neighborhood Housing Services of Southern Nevada, Inc (NHSSN) is an equal opportunity employer. In compliance with the Americans with Disabilities Act, NHSSN will provide reasonable accommodations to qualified individuals. NHSSN encourages both incumbents and individuals who have been offered employment to discuss the potential accommodation with the employer.