As an awards Project Manager, you support the Effie Worldwide Awards team in the key areas of operations, administration and execution of our awards program. Reporting to the VP of Programs and Operations, you will contribute to the development of program strategies, oversee project operations and ensure the successful delivery of awards-related objectives.
In this role, you will manage various aspects of the awards program, from project planning to daily operations and serve as a point of contact for stakeholders, entrants, judges and sponsors. The ideal candidate will have excellent project management skills, a high attention to detail and a strong ability to work cross-functionally.
Key Responsibilities:
Project Management:
Oversee day-to-day project management from initiation through implementation and deployment.
Develop and manage detailed project plans, working with the VP to lead internal kick-off meetings and communicate project details such as approach, deliverables, timing, and resource allocation.
Collaborate with cross-functional teams to streamline processes, improve efficiency, and enhance the entrant/judge/stakeholder experience.
Effectively communicate risks and risk mitigation strategies to senior team members while maintaining a solutions-oriented approach.
Competition Management:
Coordinate and manage all competition entry materials and required documentation for each program, ensuring all entry materials adhere to established guidelines and are formatted for clarity and accuracy.
Assist in design and implementation of program changes and/or improvements through research, analysis, and stakeholder feedback.
Oversee the entry compliance process within our competition software from start to finish, ensuring all submissions meet Effie's rules and regulations, serving as the liaison between entrants and compliance reviewers, facilitating clear communication and resolution of issues.
With the awards team, responds to entrant questions and provides guidance in the awards submission process.
Provide exceptional customer service to competition entrants, addressing inquiries about processes, rules, and deadlines.
Event Responsibilities:
Function as an SME in our event management software, setting up events for multiple Effie programs following established protocols, overseeing the registration process from event creation and data collection through to follow up communications.
In conjunction with teammates, assist with logistics for Effie Awards events (live and /or virtual), which includes all judging events, gala, and meetings/conferences
Represent the organization in a public-facing role - as a session moderator or a liaison with room leaders at judging events.
Develop relationships with high-level marketing and agency executives.
Qualifications:
Bachelor's degree in Marketing, Communications, or related field
7+ years of experience in of project management experience, preferably within an agency setting
Familiarity with advertising and marketing industry is required.
Proven project management skills, with the ability to handle multiple tasks and deadlines.
Ability to manage budgets and external vendor relationships
Strong interpersonal and communication skills, with experience managing external relationships.
Proficiency with MS Office applications, project management and CRM software (e.g., Asana, Salesforce). Event Management software experience is desired.
Travel Requirements: This role requires travel up to 15% of time, including domestic and occasional international travel
Skills & Competencies:
Excellent organizational skills and attention to detail
Excellent digital and data hygiene
Ability to work collaboratively across departments and manage cross-functional teams.
Strong problem-solving skills and ability to adapt to changing priorities.
About Effie®
Effie leads, inspires and champions the practice and practitioners of marketing effectiveness globally. We work across 125 markets to deliver smart leadership, applicable insights, and the largest, most prestigious marketing effectiveness awards in the world. Winning an Effie has been a globally recognized symbol of outstanding achievement for over 50 years. We recognize the most effective brands, marketers, and agencies globally, regionally, and locally through our coveted effectiveness rankings, the Effie Index. Our ambition is to equip marketers everywhere with the tools, knowledge, and inspiration they need to succeed.