LyvWell Communities offers luxury collections of newly built, single-family homes for rent, designed to provide the conveniences of renting without the constraints of traditional homeownership. Each home is equipped with smart home technology, stylish finishes, and wellness-focused features for healthy living. The communities are professionally maintained and feature amenities that promote balance and mindful living.
Position Summary:
The LyvWell Communities Project Coordinator supports key business projects, as well as performs administrative duties including coordinates travel logistics, manages email communications, generates various reports in all departments, researches information, manages calendars and meetings, and creates various documents using a variety of software packages. Role may include ad hoc assistance with real estate assets. The Company works as a dynamic team so although the role requires a focus on these duties, you may be asked to take on variety of unrelated duties to support other team members to ensure successful execution of real estate projects and carrying out the corporate mission. The purpose of this role is to take on various important projects and tasks that would otherwise be done by the CEO/Development team to free up their resources to focus on investment & strategic initiatives that grow the Company
Primary Accountabilities: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of this position.
Meeting Notes: Organize and attend development meetings to ensure effective communication by taking meeting minutes and managing action items lists. May be required to be at onsite meetings with consultants and contractors.
Meeting Agendas: Prepare weekly team agendas and take notes to ensure accountability; follow up on deadlines as required.
Coordinate Action Items: record and follow up on weekly to do's/action items across functions which are noted in weekly project meetings.
Travel Coordination: Coordinate travel, including flights, rental cars, hotel reservations, and meals if needed by Development Team.
File Management: Work with development team keep an organized and standardized data file storage system on OneDrive as it relates to function enforcing consistency as needed.
Assisting Development: assist development with public records research, key documents, and following up with third parties as needed to progress functional needs, updating budgets & bids.
Coordinating development work: seeking proposals for work with development manager, preparing proposal comparison spreadsheets, coordinating third party documents and submittals, and track progress of submittals.
Administrative oversight: assists in preparation of internal and external development reports, update weekly/monthly reports, and other development oriented tasks.
Qualifications/Skills & Abilities:
Bachelor's degree or a minimum of an Associate's degree mandatory
Highly proficient in Office Software such as Microsoft PowerPoint, Excel, Outlook, Projects, Word, Adobe Acrobat, and Cloud Storage programs. Graphics software experience a plus
Detail oriented and familiar with public record research.
Evidence of the practice of a high level of confidentiality
Excellent organizational and project management skills
Friendly, well organized, and enjoys dealing with people
Demonstrated ability to produces high quality work within the allotted time, while managing time efficiently