-Proficiency in use of spreadsheet software such as MS Excel
-Proficiency in use of communication and document-storage tools such as Microsoft Teams or -SharePoint
-Ability to effectively build and maintain relationships with stakeholders
-Ability to work effectively alone and as part of a team
-Ability to prioritize workload to meet departmental timelines
Day to Day
-Provide knowledgeable guidance and high-quality customer service to internal and external stakeholders
-Proactively coordinate with colleagues from Research, Finance, Procurement, other internal functions, and offshore support entities to deliver results
-Lead or coordinate completion of tasks and assignments including, but not limited to:
Managing data entry of new requests into contract system and supporting team members with managing such requests to support seed transfers
Maintaining databases for data integrity
Monitoring contractual payments obligations to ensure they managed on time
Receiving quotations and agreements from stakeholders
Ensuring documents are compliant with internal checklists
Entering requisitions into relevant systems and monitoring through approval processes
Confirming purchase orders match requisitions and addressing variances
Communicating invoicing instructions to business partners and providing necessary support
Receiving invoices from vendors, confirming that milestones have been met or that services have been received,
Recording invoices in internal databases and tracking through the payment process
Initiating support tickets for delayed or rejected invoices
Reconciling SAP to ensure that all invoices paid are tracked
Creating financial reports from functional databases upon request
Interpreting complex research agreements and updating databases with key information
Compensation:
$18/hr to $24/hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.