*This position is open until filled with preference given to applications received by 01/10/2025.
POSITION OVERVIEW
This position is in the consolidated Facilities & Budget Division of the U.S. District Court and the U.S. Probation and Pretrial Services Office.
The Procurement Specialist performs and coordinates administrative, technical, and professional work to ensure the court has the supplies, equipment, services, and furnishings required for optimal functionality. Additionally, the incumbent assists with other department activities in a customer service and team focused environment.
*The salary listed reflects the expected initial salary range for the position. The full salary range is $55,182 - $98,537.
REPRESENTATIVE DUTIES
Procure supplies, equipment, services, and furnishings from government and non-government sources through competitive bids, new contracts, or existing contracts.
Assess requests for goods and services; ensure they are allowable under applicable policies; verify funding availability.
Research and evaluate suppliers; prepare specifications, solicitations, and requests for quotes/proposals.
Obtain and review bids, quotes, and proposals from vendors; review evaluations with requesters and subject matter experts.
Negotiate with vendors for the best price.
Evaluate and monitor contract performance to ensure compliance; clarify contract requirements and resolve any conflicts.
Review, verify, and process purchase orders and invoices.
Identify and maintain lists of vendors for goods and services.
Utilize an automated system to track projects, purchases, and facility issues.
Adhere to the Guide to Judiciary Policy, internal control procedures, and other relevant guidelines.
Complete initial and ongoing training for Contracting Officer Certification Program levels 1, 2, and 3.
Provide procurement information for internal, cyclical, and ad hoc audits.
Assist with activities such as responding to building issues, escorting vendors, moving furniture and equipment, event setups/teardowns, and driving government vehicles as needed.
Perform other duties as assigned.
Occupational Information
QUALIFICATIONS
Three years of general experience and two years of specialized experience. General experience is progressively responsible work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Specialized experience is progressively responsible administrative, technical, and professional experience that is closely related to procurement activities, regulations, and terminology.
High school graduate or equivalent.
PREFERRED QUALIFICATIONS
Three years of experience in public sector procurement
Experience with automated financial and procurement management systems
Bachelor's degree in a related field
SKILLS AND ABILITIES
Strong customer service skills
Well-developed organizational and time management skills
Proficiency with Microsoft 365 (specifically Excel, Word, Outlook, and Teams)
Establish and maintain effective working relationships with internal and external customers
Manage various priorities in an often fast-paced environment
Quickly adapt to change and maintain flexibility
Effectively communicate (verbal and written) with a wide variety of individuals
Work independently along with participating in a team environment
Lift up to 50 pounds
Valid driver license with acceptable driving record