HR Coordinator at Massachusetts General Hospital(MGH) in Cambridge, Massachusetts

Job Description:

Summary:


The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.


Reporting to the Human Resources Manager, the Human Resources Coordinator will assist in the day-to-day human resources tasks, helping to maintain an efficient department that provides outstanding HR service to the Ragon Community. The selected candidate will assist the Human Resources Director, Human Resources Manager, and Human Resources Sr. Coordinator with various items within the employee lifecycle. This is an excellent role for an individual with administrative experience looking to move into the Human Resources space.


Job Duties:


The Human Resources Coordinator will have primary responsibility for the following functions:


Management of the employee timekeeping process, including sending timekeeping reminders, approving weekly timecards, and submitting edits as needed


Ownership of various maintenance and audit processes, including HR module, list serves, personnel folders, employee lists, etc.


Management of the performance evaluation documentation process including sending reminders, receiving and storing performance evaluations


Coordination of temporary employees via MGH's temporary employee service


Sending compliance reminders regarding vaccinations, training, etc.


Providing recruitment support by posting positions in the online system and scheduling interviews and phone screens as needed


Oversight of the HR Inbox, replying to messages as able and escalating issues as needed


Other duties as assigned, or project support as needed


The Human Resources Coordinator will have backup responsibilities in the following areas, which are primarily covered by the Human Resources Sr. Coordinator:

• Onboarding and Orientation
  
  

• Departure Processing
  
  

• Various Employee & Non-Employee Processes
  
  

• Visa Processing
  
  

• Stipend Processing
  
  

The Human Resources Coordinator will also provide administrative support to the Director as needed, as well as participate in various HR projects and provide backup coverage for other members of the HR team as necessary.



Qualifications

Minimum degree and field of knowledge: High School degree required; Bachelors preferred.


Years experience required: 1-2 years of experience, preferably supporting the HR function, recruiting, or staffing/consulting firm; familiarity with HR processes, specifically onboarding and operations, is preferred.


Qualifications:

• Must be adept at working in a fast-paced, high-growth environment; multi-tasking as needed, and providing follow-up to close the loop on transactions/requests
  
  

• Strong organizational, communication & problem-solving skills
  
  

• Keen attention to detail and strong customer service mindset
  
  

• Must be familiar with standard office equipment and well versed in using MS Office suite, Adobe, Slack, Zoom, etc.
  
  

• Should be comfortable with presenting and facilitating in front of an audience
  
  

• Ability to perform as a team member; strong interpersonal skills
  
  

• Must be comfortable with managing confidential employee information; maintaining confidentiality at all times
  
  

• Comfortable working in a dynamic environment, having the ability to adapt quickly and still maintain productivity
  
  

• Technically savvy
  
  

• Proactive- making thoughtful suggestions for process improvements to HR leadership
  
  

The above job description details the major duties and qualifications of the listed position. The individual hired to this position confirms that they are able to perform all duties outlined. Although the specific duties and responsibilities of this position may vary slightly, the supervisor of this position will ensure that the individual hired for this position is trained and qualified to complete each task assigned.



EEO Statement

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Apply Now