Program Coordinator at Wellesley College in Wellesley, Massachusetts

Job Description:

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!




When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).




Job Posting Title

Program Coordinator



Job Description Summary

Admin Non-Exempt



Job Description

The Program Coordinator primarily supports all aspects of office administration and coordination of the work of the Associate Dean of Inclusion and Engagement, the Director of LGBTQ+ Programs and Services, and the Director of the Office of Student Success. The responsibilities include coordinating events from beginning to end, managing the day to day administrative operations of the Office of Intercultural Education, the Penthouse, and the Office of Student Success, directing communications, updating the websites, budget and fiscal management, coordinating space reservation of the Penthouse and the Intercultural Education lounge, managing short and long term projects including event logistics, and supervising work-study students. The position requires flexibility in work hours to occasionally support and staff evening programs. This is a 100% on-campus position.



Position Responsibilities:

• Coordinating events, including but not limited to reserving space, contracting with food and other vendors, creating and managing publicity, staffing the event or coordinating and overseeing student staffing for the event (Position requires some flexibility of work hours to accommodate occasional support for and the staffing of evening programs).


• Managing the day to day responsibilities of the office: answering telephone and email inquiries and directing communications, maintaining electronic files, managing social media, calendar management, coordinating space reservations for the Penthouse and the Intercultural Education Lounge, and ordering and maintaining stock of office supplies.


• Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budgets, and providing counsel to supervisors regarding spending within the budget.


• Technological support: Maintain OICE's, LGBTQ+ Programs and Services, and Office of Student Success websites, prepare or oversee the development of program/event advertisements to be used on email lists, social media platforms, and printed posters/brochures.


• Supervising student workers: coordinating schedules, assigning tasks, monitoring work, approving time sheets and assessing performance.


• Serve as a back up to other Program Coordinators in the Inclusion and Engagement area.


• Other duties as assigned by the Dean of Inclusion and Engagement and/or the LGBTQ+ Programs and Services Director, and office of Student Success Director.


• Other duties as assigned within the Division of Student Life.

Supervisory Responsibilities:

• Work study student

Education Required:

• Bachelor degree is required.

Experience Required:

• Extensive experience in a high energy environment that required the ability to prioritize projects effectively


• Demonstrated 2 - 5-year experience in working in an office, and within a diverse community setting preferred.

Skills and Abilities:

• 2 - 5 years expertise in office and event management;


• Computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Access), Workday, Handshake, Adobe Photoshop, Drupal, Google Drive, social media (Facebook, Instagram, Twitter)


• Ability to multi-task and oversee several projects at once.


• Able to attend to detail while also being mindful of the big picture.


• Strong oral and written communication skills. Able to proofread and edit own material.


• Strong interpersonal skills; understanding of the higher education environment; and sensitivity to and ability to work within a highly diverse community.

Company Description

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.


• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.


• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.


• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.


• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees


• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.


• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.


• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.


• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!



Worker Sub-Type

Administrative



Time Type

Full time



EEO Statement


At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.




Wellesley College is an Equal Opportunity Employer,
committed to the diversity of the college community and the curriculum
. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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