Job Description:
BGIS is currently seeking a Permitting Specialist to join the team in Hudson, FL.
BGIS Integrated Technical Services (ITS) US (dba Millian Aire Enterprise LLC) has built a strong service-oriented company using only school and field-trained technicians. We take pride in treating all our customers with the highest degree of professionalism, care, and understanding. Our experience, quality of work, and rates are unequaled in the marketplace. In 2022, Millian Aire merged with BGIS, a global leader in the provision of facility management services, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Aire relentlessly focus on delivering memorable customer experiences that create value for our clients by developing a team of commercial technicians and providing those technicians with ongoing training, support, and career development.
KEY DUTIES & RESPONSIBILITIES
Permitting Activities
- Prepare applications and obtain applicable permits from state and local agencies and utility companies for customer work to be completed within 7 days of scheduled activity.
- Review inspection log, update sheet with inspection results, and completed installs that need to be called for inspections. Alert appropriate business leaders of any failed inspections.
- Contact completed installs to schedule inspections and follow up with unresponsive customers through additional communication and certified letters if required.
- Represent the company before federal, state, and local regulatory agencies, boards, planning commissions, and councils to obtain approval for projects.
- Check the status of permit applications that are pending or on hold and update records.
- Organize NOCs by county and plan trips to county buildings accordingly.
- Provide timely system updates and communicate effectively on potential permitting and zoning solutions.
- Track progress by confirming jobs on the install calendar are also transferred to the install year-to-date spreadsheet.
- Maintain a high level of technical knowledge and understanding of applicable federal, state, and local laws, codes, ordinances, and regulations.
- Manage third-party vendors as required.
- Contribute to the completion of other key initiatives as assigned.
Business Functions and Project Support
- Prioritize organizational needs regarding meetings, deadlines, and timeframes.
- Assist with project prequalification requirements.
- Collaborate and coordinate with internal functional groups to forecast accurately, resolve issues, facilitate progress, and achieve milestone targets.
- Communicate with all subcontractors, vendors, and services to ensure updated project documentation.
- Track and monitor values for subcontractors, vendors, and services.
- Contact required parties to place orders or retrieve required information for project progress and requirements.
- Provide monitoring of LOIs and update contract statuses.
- Organize confidential information, project files, and records in a trackable file system and update/maintain ongoing updates with physical copies at the field office and digital filing.
- Set up projects, job-specific accounting functions to include processing field team member timecards.
- Log invoices, create check requests, and track payment status.
- Obtain monthly AIAs and lien waivers from subcontractors for monthly requisitions.
- Follow up on all documentation for RFIs and back charges.
- Maintain all project drawings and documentation including insurance requirements.
- Provide support to create, track, and distribute RFIs, submittals, shop drawings, and as-builts.
- Print project drawings as requested.
- Assist with daily construction and project management processes and handle project closeout activities.
- Collaborate and coordinate with internal functional groups to forecast accurately, resolve issues, facilitate progress, and achieve milestone targets.
- Communicate with all subcontractors, vendors, and services to ensure updated project documentation.
- Track and monitor values for subcontractors, vendors, and services.
- Contact required parties to place orders or retrieve required information for project progress and requirements.
- Provide monitoring of LOIs and update contract statuses.
- Organize confidential information, project files, and records in a trackable file system and update/maintain ongoing updates with physical copies at the field office and digital filing.
- Set up projects, job-specific accounting functions to include processing field team member timecards.
- Log invoices, create check requests, and track payment status.
- Obtain monthly AIAs and lien waivers from subcontractors for monthly requisitions.
- Follow up on all documentation for RFIs and back charges.
- Maintain all project drawings and documentation including insurance requirements.
- Provide support to create, track, and distribute RFIs, submittals, shop drawings, and as-builts.
- Print project drawings as requested.
- Assist with daily construction and project management processes and handle project closeout activities.
- Contribute to continuous improvement through process review and efficiency recommendations.
KNOWLEDGE & SKILLS
- High school diploma or equivalent.
- Minimum of 2 years proven experience in permitting, municipal planning, and/or land use capacity.
- Ability to demonstrate poise, tact, and diplomacy when working with public officials.
- Excellent communication and interpersonal skills with a professional appearance.
- In-depth understanding of rules and regulations around permitting and general knowledge of commercial building systems and/or construction.
- Teamwork approach to completing complex tasks.
- Problem-solving agility to seek root causes.
- Excellent organization, planning, time management, and documentation skills with the ability to multi-task and meet deadlines.
- Strong research skills, ability to review/read information, and demonstrate attention to detail.
- Creative, self-starter with critical thinking skills and the ability to work both independently and contribute to the team.
- Establish and maintain effective working relationships with team members, various internal department contacts, external resources, and clients.
- High level of interpersonal skills to handle sensitive and confidential information.
- Proficiency in computer applications including Microsoft Office Suite.
PHYSICAL DEMANDS & WORK ENVIRONMENT
- To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions, absent undue hardship.
- Cognitive skills required to work in a fast-paced environment include the ability to maintain focus, communicate clearly and concisely, respond quickly to requests, follow established processes, and complete tasks within targeted time frames.
- Ability and willingness to travel.
Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.
The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.
BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.
This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.
Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.
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