Department Coordinator at Dorvin D. Leis Co., Inc. in Honolulu, Hawaii

Job Description:

Date Posted: 11/04/2024
Location: Honolulu, HI
Job Category: Administrative Support Workers
Salary Interval: Full Time Salary
Pay Range: $20.00 - $22.00

Dorvin D. Leis Co., Inc. (DDL) is actively seeking candidates to join our team. Established in 1967, we are Hawaii's largest mechanical contractor and for the last 56 years have been providing robust benefits and opportunities. Joining our ‘ohana provides access to exciting and diverse assignments on various islands, as well as long-term potential for growth and advancement.

Benefits

• Paid health insurance for entire family
• Employer 401(K) contributions with NO employee contributions required
• 10 holiday’s a year
• Vacation
• Sick leave
• Competitive wages

The Department Coordinator role is responsible for answering customer calls, maintaining schedules, and coordinating field resources as needed. Providing office support and assistance with a variety of clerical and administrative activities and related tasks.

• Coordinate with customers, field, and DDL team to create and maintain smooth department operations.
• Ensure efficient and accurate communication between Managers, Administrator, Dispatch, and Field.
• Provide clerical and administrative support to Department Manager and general team.
• Assist with project proposals and quotes including packaging and submitting the final proposals.
• Compile, update, and maintain Department records and reports including, but not limited to reports, annual spreadsheets, contracts, labor reports, warranty spreadsheets, renewal notices/contracts, proposals, and other misc. documents.
• Create Department Work Order tickets and distribute to required parties.
• Compile and/or validate Time Sheet Reports and engage with Payroll.
• Perform timely and accurate ad hoc reporting, research and analysis as requested.
• Provide thoughts and feedback to support process improvement.
• Support and participate in the company safety program.
• Perform other duties as assigned.

• High energy, team-oriented, customer-driven individual who can maintain a sense of urgency to ensure all work is completed accurately and efficiently.
• Must have excellent time management, organization, critical thinking, and prioritization skills.
• Able to maintain focus on goals and execute tasks to completion.
• Must be able to report to work on time, as scheduled.
• Comfortable working in a dynamic environment.
• Excellent verbal and written communication skills internally and externally.
• Able to receive feedback from team-members and be accountable for performance.
• Must be able to work cooperatively and maintain a positive and professional manner.

MISSON, VISION, CORE VALUES:

Working at Dorvin D. Leis co., Inc. all employees need to understand and align with our Mission, Vision, and Core Values

• Mission: Strive to be the premier mechanical contractor with a focus on quality, design, performance, and customer service in our marketplaces.
• Vision: Be the first choice to build Hawaii, remain the industry leader in our region, and be an organization that our co-workers, customers, and community believe in.
• Core Values: Employees, families, and community, maintained through excellence in customer service

DDL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

PI256564509

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