Posted in Other 12 days ago.
The Human Resources department provides a full range of personnel services to approximately 175 central staff employees, eight hundred regular salaried employees, and up to five thousand temporary employees per year. Areas of responsibility includes development and application of personnel policies and procedures, employee relations, fringe benefits, compensation administration, computerized personnel/payroll system, staffing, and affirmative action. Employees of Human Resources participate as active members in various groups and committees dealing with various specific and broad management problems confronting SDSU Research Foundation. The Human Resources staff is expected to develop and use innovative approaches, techniques, and procedures to provide more effective and responsive services to Project Directors and other SDSU Research Foundation managers and staff.
Under the supervision of the HR Manager, the Administrative Support Assistant is responsible for coordinating a variety of administrative and clerical functions in the Human Resources department to meet established deadlines, complete assignments, and support the strategic direction of the department. This position will be responsible for assisting with the recruitment and onboarding process, responding to general HR inquiries, and performing tasks in support of the entire HR department.
Under the direct supervision of the HR Manager, the Human Resources Assistant is responsible for but not limited to:
RECRUITMENT PROCESSING AND ONBOARDING SUPPORT 40%
Provides administrative support and works closely with the Recruitment Team to ensure new hires are processed timely and accurately. Responsible for providing support to onboarding new hires; processes and reviews documentation for form I-9 employment eligibility; processes DOJ fingerprint clearance data and records information, notifies department supervisor once cleared; follows up with Associate Director for higher-level clearance issues; inputs employee information into the E-Verify system following DHS guidelines; follow up with employees requiring E-Verification and with non-confirmation status; inputs employee information into VC system to ensure compliance; manages the DMV Pull Notice Program including employee designation, sign-up, program information dissemination, annual insurance review and defensive driving policies and training. Assists with scheduling candidates for interviews and coordinates, schedules, and communicates with new hires on new employee orientation and other onboarding tasks through the applicant tracking system, iCIMS; processes appointment requests.
CUSTOMER SERVICE SUPPORT (40%)
Greet customers in person and through the virtual front desk, answers general questions; provides assistance to applicants with questions relating to the online application system; provides support and responds to inquiries from customers via phone and email; distributes department mail and other incoming documents; responsible for responding to employment verifications, including responding to EDD Claims and PSLF requests; performs administrative tasks such as calendar management, scheduling meetings, composing, and preparing emails, documents, and correspondences, often of a confidential manner.
OTHER HR ADMINSTRATIVE SUPPORT 15%
Provides administrative support and works closely with the Benefits and Transactions Teams; communicates and collaborates with teams to ensure new hires receive timely and accurate information regarding orientation and enrolling in benefits; ensures offboarding employees receive timely and accurate information about benefits ending; uploads documents ensuring accuracy in maintaining the confidential electronic personnel files through the Etrieve system; tracks employee compliance of required training programs through the CSU Learn system; coordinates the retrieval and preparation of files for department audits throughout the year; assists with the Staff Award Recognition program, researching and maintaining anniversary date information and coordinating information with SDSU CHR for all University Staff Award Celebrations. Supports the development, drafting, and editing of HR procedures, Employee Handbooks, Annual Notifications, and the like. Prepares and sends mass email notifications as requested.
OTHER DUTIES AND RESPONSIBILITES AS ASSIGNED 5%
Performs special projects as needed; assists with other HR tasks as needed; attends trainings and meetings as needed.
Required Minimum Experience/Education
Preferred Qualifications and Special Skills
ADDITIONAL APPLICANT INFORMATION:
PI256573109
Insmed Incorporated |
Baker Tilly Advisory Group, LP |
Best Buy |