Prgrm Coor, ETS, SA & GP at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Prgrm Coor, ETS, SA & GP

Req ID: 67522BR

School or Unit: Harvard Kennedy School

Description: Job Summary

The Belfer Center has an immediate opening for a Program Coordinator for the Emerging Technology, Scientific Advancement, and Global Policy Program. This position will support program leadership to execute the research and convening activities of the program.

The Program Coordinator will work under the supervision of the Associate Director of the program in all tasks. The Program Coordinator will organize and execute core research activities and events, support the financial administration of the program, and collaborate with the Belfer Center operations, finance, and communications teams. We are seeking a candidate who can integrate seamlessly with the Belfer Center community and collaborate with colleagues across Harvard Kennedy School (HKS), the University, governments, and the private sector. This role requires maturity, tact, and diplomacy in all interactions; good judgement is essential to this role.

Position Description

Responsibilities for this position will include (and are not limited to):

• Programming and events:
  • Carry out logistical duties to support all events and programs held by the program, including by arranging room bookings, catering, invitations, speaker travel, and associated payments.
  • Programming will include, but is not limited to:
    • A Tech Policy Exchange to address the need for leaders conversant in both technology and public policy.
    • Regular convenings to produce substantial reports with analysis and recommendations, or to further gain insights on current developments, challenges, and opportunities in technological fields with clear geopolitical implications, and to discuss or present reports an other program outputs.
    • Student engagement, including supporting student interest groups or programming ideas consistent with the program's substantive priorities; working with the Program Director to manage student RAs; and managing office hours requests for the Program Director or program fellows.
• Fellowships and Grant Awards:
  • Assist in administering the Technology and Geopolitics fellowship program, including facilitating the process for recruiting, selecting, and onboarding research fellows. Assist selected fellows with their administrative needs throughout the fellowship cycle, such as making arrangements for fellows' seminars.
  • Assist in administering grants offered by the program, including facilitating the grant application and selection process by tracking and organizing applications, and supporting the review and deliberation process among faculty reviewers.
• Communications:
  • Assist in coordinating production and distribution of publicity materials for events and program opportunities on the Belfer Center's website, email campaigns, social media, posters, and targeted internal communications. Keep the program's webpage on the Belfer Center website up to date.
  • Work closely with the Center's communications team to disseminate the program's outputs.
  • Maintain contact databases (email listservs, invitation lists, lists of students, and lists of relevant outside contacts).
• Finance, Travel, and Administration:
  • Manage calendars, arrange individual meetings and appointments, and coordinate travel for the program leadership.
  • Process speaker reimbursements and payment for internal and external partners.
  • With oversight from program leadership, engage vendors or sub-contractors to support events, publications, or other program activities.
  • With guidance from program leadership, coordinate visits of guest speakers and fellows, as well as travel of program leadership.
  • Other administrative and clerical duties as assigned.
• Other:
  • Coordinate with the rest of the Belfer Center; and
  • Other duties as required.

Basic Qualifications

• Minimum of 3 years of work experience in program administration/management, event planning, operations, or academic administration.

Additional Qualifications and Skills

The following are preferred:

• Degree in a relevant field (e.g., public policy, international affairs, technology issues, etc.).
• A demonstrated interest in or experience with technology issues, public policy, and international affairs.
• Ability to prioritize to meet tight deadlines in a fast-paced, high-energy, and constantly changing environment.
• Proven ability to multitask while maintaining excellent attention to detail.
• Exceptional writing skills; basic quantitative proficiency; and a demonstrated ability to work with minimal supervision under tight deadlines.
• Highly adaptable with proven track record of successfully functioning in a complex work environment.
• Experience with MS Excel, Salesforce, Marketing Cloud, Buy 2 Pay, Concur is also a plus.

Additional Information

This position is a fully benefits-eligible term appointment ending two years from date of hire, with strong possibility of renewal/extension.

Evaluation of qualified candidates may include a written assessment exercise which may be followed by competency-based interviews with the Belfer Center Program Manager and Director.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning, and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

About Us

The Belfer Center for Science and International Affairs is the hub of Harvard Kennedy School's research, teaching, and training in international security and diplomacy, environmental and resource issues, and science and technology policy. The Belfer Center was named a "Center of Excellence" by the University of Pennsylvania's Think Tanks and Civil Societies Program in 2021 - the last year of its ranking program - in recognition of the Center's six consecutive years as the world's #1 university-affiliated think tank.

The Center has a dual mission: (1) to provide leadership in advancing policy-relevant knowledge about the most important challenges of international security and other critical issues where science, technology, environmental policy, and international affairs intersect; and (2) to prepare future generations of leaders for these arenas.

As the Belfer Center celebrates 50 years of impactful research and policy analysis at the nexus of science and international affairs, we are launching a major program on Emerging Technology, Scientific Advancement, and Global Policy. Artificial intelligence, microchips and supply chains, cybersecurity, online privacy, synthetic biology, energy technologies-the list of technological issues with clear geopolitical implications is vast. Indeed, technologies with new characteristics are emerging in many fields and quickly becoming tools of national security and domains of both cooperation and competition in foreign policy. The program will aim to offer critical contributions to policy debates that seek to maximize the benefits and minimize the risks of technological change; it will also devote time and resources to training young leaders who will need to grapple with these issues in their careers. It will assemble experts from diverse backgrounds - academic, practitioner, public sector, and private sector - to consider a full range of questions related to technological advances and national security.

A core objective of this program will be to address the strategically consequential talent gap of those who are "bilingual" in the worlds of both policy and tech. It will explore what capabilities are necessary in government, academia, and the private sector to best grapple with questions at the intersection of technology and national security in the decades to come.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

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Department Office Location: USA - MA - Cambridge

Job Code: 403134 Coordinator I

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 054

Department: Belfer Center for Science and International Affairs

Salary Range: $60,503-$95,391

Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Schedule: Monday - Friday 9:00 am - 5:00 pm

Commitment to Equity Diversity Inclusion and Belonging: Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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