Program Coordinator at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

Psychology and Neuroscience-319100

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

12/10/2024

Application Deadline:

01/06/2025

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Specialist - Advanced

Salary Grade Equivalent:

GN08

Working Title:

Program Coordinator

Position Number:

00011371

Vacancy ID:

P019939

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

40 Hours, Monday - Friday, Occasional Overtime/Weekends

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$45,748 to $52,356

Pay Band Information:

To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.


One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.


University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a
comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The primary purpose of the Psychology and Neuroscience Department is to provide excellent education, research and service in the field. This goal breaks down into four important components: 1) to teach psychology and neuroscience to undergraduates in a manner that will introduce them vigorously to its broad scope; 2) to offer scientific and professional training to graduate students in the areas of behavioral and integrative neuroscience, clinical, cognitive, developmental, quantitative, and social psychology; 3) to carry out cutting-edge research in these areas, and 4) to provide consulting and administrative support services to the science and profession of psychology as well as to the university, the community, the state, and the nation.


The Department consists of six programs: behavioral and integrative neuroscience; clinical psychology; cognitive psychology; developmental psychology; quantitative psychology, and social psychology. Each program is designed to acquaint the student thoroughly with the theoretical and research content of the specialty and to provide training in the research skills needed to become a competent and creative investigator. In addition, the programs focus on the development of appropriate professional skills.


The Department of Psychology and Neuroscience ranks 3rd in the College in grant funding with over $12 million annually in grant expenditures and approximately $20 million annually in expenditures from all funds. The Department of Psychology and Neuroscience has two of the largest undergraduate majors in the College of Arts and Sciences with approximately 1600 psychology majors and 1000 neuroscience majors, and one of the largest graduate Ph.D. programs with approximately 130 graduate students. The Department is also home to four community clinics which generate fee revenue (Adult Clinic, Anxiety Clinic, Child and Family Clinic, Couples Clinic), known collectively as the UNC Psychology and Neuroscience Community Clinic (the Clinic).

Position Summary:

This position serves as the Program Coordinator for the Department of Psychology & Neuroscience's six affiliated Programs - Behavioral and Integrative Neuroscience, Clinical Psychology, Cognitive Psychology, Developmental Psychology, Quantitative Psychology, and Social Psychology. The Program Coordinator provides support to the department and its faculty, staff, students, and guests in the areas of travel, logistics management, external relations, budget management, and policy enforcement. The Program Coordinator is expected to provide holistic support for department guests to ensure a high-quality interactive experience with the department and UNC.


The Program Coordinator serves as the department's subject matter expert on department and university travel policy, procedure, and systems. This position is responsible for facilitating transportation and lodging accommodation reservations and payments for all departmental guests (seminar speakers, guest lecturers, visiting scholars, graduate student candidates, faculty candidates, and other visitors) and departmental employees, serving as primary point of contact and departmental representative for guests on all aspects of travel arrangements and payment processes, ensuring all guests and employees receive prompt payment for reimbursement requests and honorariums.


The Program Coordinator also works closely with other members of the administrative support team to oversee and deliver large and complex events for the department, such as Visit Day for potential PhD students, program seminars, faculty searches, and conferences. The Program Coordinator provides full event oversight including budget management, logistics, and guest schedule development.


Finally, this position works closely with graduate student administrators to ensure that critical processes related to exam completion and academic progress tracking are completed accurately and efficiently.

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience:

The successful Program Coordinator applicant must have the ability to interact positively with various groups including faculty and staff, graduate and undergraduate students, and external stakeholders. The incumbent in this role will serve as a department representative to invited guests and visitors; therefore, excellent written and verbal communication skills, a high level of professionalism, and confidentiality are critical. The successful applicant will have exceptional information processing, decision-making, and problem-solving skills, as well as strong attention to detail, excellent time management, and be able to implement effective organizational systems. The incumbent should also be able to multi-task, work independently, meet deadlines, and maintain calm in a fast paced or high-pressure situation. Familiarity with Microsoft Office Suite is required.

Preferred Qualifications, Competencies, and Experience:

Experience working in Concur, World Travel, and/or with UNC travel policies and procedures is desirable.

Campus Security Authority Responsibilities:

Not Applicable.

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