Event Coordinator, Alumni Engagement at Jacksonville State University in JACKSONVILLE, Alabama

Job Description:

Job no: 497381

Work type: Full Time

Location: Jacksonville, AL (Main Campus)

Categories: Staff

Department:

Media Relations

Anticipated Start Date:

February 1, 2025

Annual Salary:

Up to $48,000.00, commensurate with experience

Normal Work Schedule:

Varies depending on sport event schedule

Job Summary:

The Event Coordinator is responsible for coordinating high-quality events for Jax State, our alumni networks, and the alumni association. The Event Coordinator will work with the Director of Alumni Engagement, the Assistant Director of Alumni Engagement, and the Associate Director of Annual Giving to maximize alumni, community, student, faculty, and staff engagement. The Alumni Events Coordinator is responsible for the planning, implementation, and logistical support for all functions, special events, and programs (either on or off campus) facilitated or sponsored on behalf of the Alumni Engagement Office, from inception to completion. Position will be expected to attend all events. This position will involve occasional evening and weekend commitments as well as travel.

Duties and Responsibilities:

Assists with planning and executing special engagements and events

Organizes logistics of events, to include researching appropriate event venues and other needs

Assists with coordinating promotional materials and invitations

Organizes detailed lists of attendees

Works collaboratively with the alumni engagement team to widen participation of alumni to help foster interaction between alumni and the Jax State Community

Coordinates a balanced program of events to enhance the scope of Jax State across all platforms to reach and engage our alumni

Performs high level administrative and technical support duties

Negotiates and secures rental of equipment, supplies, and materials needed to facilitate events and programming

Conducts final inspections on the day of the event to ensure everything adheres to the established guidelines and standards

Assesses overall success of events

Maintains a comprehensive events calendar

Supports JSU's brand as the "Friendliest Campus in the South"

Performs other duties as assigned.

Required Minimum Qualifications:

Bachelor's Degree

Minimum one (1) to two (2) years' experience (volunteer organizations accepted) in hospitality, event planning, public relations, communications in industry, corporate, non-profit, or higher ed.

Preferred Qualifications:

Bachelor's Degree in hospitality, event planning, public relations, or communications

Two (2)- Four (4) years' experience in industry or higher education

Extensive knowledge of fundamental concepts, practices, and procedures of event planning and coordination

Ability to work effectively and make informed decisions

Outstanding vendor management, logistics, organizational, and time management skills

Required Documents:

Cover Letter

Resume

Unofficial Transcript (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

Retirement Plans

Alabama Teacher's Retirement System (TRS)

RSA-1 Deferred Compensation

403-B Retirement Annuity (TIAA)

Health Insurance

Medical (PEEHIP)

Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity

Long-term disability and life insurance

Tuition assistance

Paid and unpaid leave

Employee Assistance Program

Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Advertised: Dec 11 2024 Central Standard Time

Applications close: Dec 25 2024 Central Standard Time

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