Assistant Registrar, SIS -EMREG at University of Central Oklahoma in Edmond, Oklahoma

Job Description:

Job Details

Job Location: Main Campus - Edmond, OK

Position Type: Staff

Salary Range: $46,000.00 - $46,000.00 Salary/year

Job Category: OTRS Classified

Description

Position Classification

Regular, full-time, salaried, exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

General Schedule

Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma.

Position Level:

Project/Program Manager - Responsible for coordinating the operations of a particular program, initiative, project or service. Provides input into budget development and may be responsible for monitoring and adhering to the budget. Primarily responsible for monitoring policy compliance. Generally, reports to a Dean, Director, or Assistant Director. May supervise individual contributors and support staff, but it is not required.

Position Overview

Responsible for a specific area of student registration. Assists the Registrar in daily operations of the Registrar's office. Maintains student records and files and audits files for completeness and accuracy. Generates transcripts, enrollment verification forms, or loan/scholarship documentation as requested. Assists in the implementation and oversight of student information databases and systems. May assist in the production of course catalogs or other related materials. Performs work under minimal supervision. Handles complex issues and problems. Possesses solid working knowledge of subject matter. Does not supervise other staff (may supervise students).

Position Overview

Programs, audits, and maintains data in the Student Information System (SIS) - Banner. Responsible for National Student Clearinghouse reporting. May assist in other state and national reporting. Assists in the implementation and oversight of student information databases and systems, particularly with regard to enrollment, curriculum, or class schedule.

Job Duties

• Responsible for development, implementation, review and maintenance of Banner (Student) support systems including self-service features in a student-oriented and user-friendly environment. Investigate methods where Banner can be used to its fullest potential to meet the changing technology-oriented needs of students.


• Coordinates with Academic units for semester schedule of classes development as well as development of the public class schedule and class status reports.


• Performs other duties as required to support the mission and function of the area of responsibility.


• Ensures integrity of data in the student information system.


• Responsible for National Student Clearinghouse reporting


• Assists with data reporting as needed at the departmental, university, or state level.


• Assists with Banner security requests, ensuring FERPA compliance at all times.


• Audits the building of the class schedule for each semester to identify potential enrollment issues, working with Academic Affairs and Academic departments to solve issues.

Job Level:

Scope & Impact: Program Manager positions have responsibility for coordinating the operations of a particular program, initiative, project or service within the University. They may have similar supervisor responsibility as a manager, but this is not required. These positions are responsible for day-to-day effectiveness of their respective area, for working with staff and stakeholders to solve problems, and to recognize and escalate issues and opportunities.

Communication & Interaction: Communicates expectations and guidelines for project and service delivery. Interprets instructions and policies. Uses diplomacy and advanced communication skills in unstructured settings.

Effective Knowledge: Demonstrates skill at planning, organizing, and facilitating. Applies knowledge of employment regulations, policies, and procedures. Incorporates budgetary information to manage resources. May apply functional area expertise to solve problems.

Problem Solving & Judgement: Identifies and resolves issues; uses judgment to escalate where appropriate. Anticipates potential problems and recommend potential solutions.

Budget Authority: Limited signature authority for purchases or payroll within area of managerial responsibility. Provides input into budget development and may be responsible for monitoring and adhering to the budget. May be required to approve timesheets.

Policy & Procedure Authority: Primarily responsible for monitoring policy compliance. May make recommendations regarding policy change. Limited authority to grant exceptions within specific parameters.

Reporting Relationships: Generally, reports to a Dean or Director. In very large departments, may report to an Assistant Director or faculty chair. May undertake some responsibilities of the Director in their absence but generally cannot act on behalf of the Director in their absence.

Supervisory & Team Leadership Responsibilities: May supervise individual contributors and support staff, but it is not required.

Qualifications/Experience Required

Bachelor's degree in job related field plus 5+ years of work experience or equivalent combination of education and experience. Requires work experience with leading, planning, including program development and innovation, program prioritization, and assessment.

Qualifications/Experience Preferred

Appropriate profession accomplishments and credentials.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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