Receptionist (Onsite) at Roth Staffing Companies in Tampa, Florida

Job Description:

Our customer is a national insurance company and they are growing here in Tampa Bay. They are adding a Receptionist and Office Assistant to their team to assist in all front office operations. The Receptionist will coordinate and oversee administrative duties ensuring the lobby and facility operates efficiently and smoothly.


Location: Onsite in Tampa - 33634


Hours: 9am to 4pm, Monday to Friday


Duties and Responsibilities:

• Perform reception duties such as greet visitors, monitoring entry, receive and direct incoming calls, take messages


• Receive, sort, and deliver incoming mail/packages/deliveries. Post outgoing mail, prepare packages for overnight carriers


• Log and deposit incoming checks for Finance


• Maintain office and break room supplies, place orders as needed. Put deliveries away


• Organize events for large groups including venue, food, gifts, contract review, insurance certificates and payment


• Create mass mailings using mail merge or other applicable programs, stuff envelopes and arrange for shipment


• Set up phones for new hires and coordinate building access


• Purchase items for office supplies, technology needs and employee / client appreciation


• Coordinate conference room availability; schedule meetings; maintain calendars for others


• Serve as primary contact for facilities vendors (such as cleaning services) and arrange for repairs


• Maintain bulletin board and required postings. Create and send company-wide communications.


• Identify opportunities for process and office management improvements.


• Support all departments with administrative requests or projects


• High school diploma or equivalent; associate degree or certification in office administration preferred.

Experience & Educational requirements:

• Minimum of two years of previous experience as a receptionist or administrative support capacity.


• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).


• Excellent verbal and written communication skills.


• Strong organizational and multitasking abilities.


• Ability to handle a high volume of phone calls and visitors.


• Basic knowledge of office equipment (e.g., phone systems, fax machines, copiers).


• Friendly and approachable with a customer-focused attitude.


• Detail-oriented, dependable, and capable of maintaining confidentiality.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now